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Information Technology www.santa-ana.org/it i Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 2, 2021 TOPIC: Agreements for As -Needed Information Technology Services AGENDA TITLE: Approve agreements for as -needed Information Technology professional services in an aggregate annual amount not to exceed $3,000,000 (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute four (4) as -needed information technology professional services agreements with the firms listed below, subject to non -substantive changes approved by the City Manager and City Attorney, each for a (4) four-year term expiring February 1, 2025, with the potential for one (1) additional (2) two-year renewal term, exercisable by the City Manager and the City, for a total aggregate amount for all four vendors, not -to -exceed $3,000,000 annually and $18,000,000 over the life of the agreements if all extensions are utilized, subject non -substantive changes approved by the City Manager and City Attorney: • Sierra Cybernetics, Inc. • Intratek Computer, Inc. • West Advanced Technologies, Inc. • Infojini, Inc. DISCUSSION The City of Santa Ana leverages new technology to reduce costs, increase efficiency, and improve service delivery. To facilitate the adoption of new technology and maintain reliable operations of existing technology, the Information Technology Department utilizes professional and technical services from private sector firms on an operational and project basis to assist in upgrading, replacing, implementing, and supporting information and communications systems. This sourcing strategy is cost-effective and responsive to our customer departments' needs. It allows the Information Technology Department to quickly acquire the specific technical expertise required for a project, while not incurring ongoing fixed costs once it is complete and the specific skills are no longer needed. Additionally, it provides a