Item 10 - Approve Agreements for SCADA System Upgrade and Amend Agreement with XV Solutions

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Approve Agreements for SCADA System Upgrade and Amend Agreement with XV Solutions January 19, 2021 Page 2 data used in compliance reporting and budget development. The existing SCADA system, DYNAC, has significant limitations with respect to reporting, long-term retention of historical data, making live system changes, and ongoing support from its vendor, Kapsch. In addition, Kapsch has indicated that future development of the DYNAC platform will be focused on industries other than water production. Due to these challenges, the Water Resources Division conducted a limited pilot deployment of the Wonderware Historian software to test its ability to handle the needs of the City. The Wonderware software has proven to be successful in keeping historical data needed for the City's compliance reporting needs, therefore, staff recommends expanding the use of Wonderware SCADA software to the full Wonderware System Platform (Exhibits 1 and 2). In addition to the Wonderware System Platform software, this project will include two new, more powerful SCADA-specific servers, a dedicated workstation for City staff to access, control, and execute required changes to the system, plus myriad system hardware upgrades. Along with other planned system improvements, the reliability and efficacy of the SCADA system will be significantly improved. On October 1, 2019, at the conclusion of a competitive bid process, City Council approved a three-year agreement with XV Solutions, with the provision for an optional two-year extension, in an amount not to exceed $425,000, to provide SCADA support services to the Water Resources Division. The existing agreement with XV Solutions has proven to be a valuable resource in solving problems that have arisen in the legacy DYNAC SCADA system, as the consultant is very familiar with the City's water systems' operations. Due to the complexity of this project, staff recommends amending the agreement with XV Solutions and increasing the capacity by $473,250, for a new not to exceed amount of $898,250, in order to retain XV Solutions' services in overseeing the implementation of the SCADA system upgrade, including hardware installation, network configuration, and data migration and integration to the Wonderware system platform (Exhibit 3). FISCAL IMPACT Funding for the agreements with Wonderware California in the amount of $1,021,505, and for the $473,250 amendment to the agreement with XV Solutions is budgeted and available in the Fiscal Year 2020-21 Water Utility Water Production & Supply account (No. 06017640-62300), and will be budgeted in future fiscal years for expenditure as shown in the table below: