Item 12 - Approve Agreement for Construction Management for the South Main Street Corridor

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Section F. Scope of Services & Schedule Scope of Work The Butier Team will consist of a Project Manager (PM), Inspector, and a Contract Administrator (CA). They will serve as an extension of City staff to assist in the overall delivery of the South Main Corridor Improvements Project, including pre - construction tasks, managing construction, and ensuring that the work is completed in accordance with the contract documents, and project closeout and warranty phase. The Butier Team will report directly to the City's Construction Manager. The proposed scope of work includes Butier's understanding of the construction management and field work needs of the City as related to this contract. We have provided sufficient detail to demonstrate that we grasp the magnitude of the project and are experienced in providing the necessary services. 1. Review of Contract Documents The PM will perform a thorough review of the contract documents. The review will include, but not be limited to, the appropriateness of the number of working days allowed, the appropriateness of the amount of liquidated damages and timely coordination with other agencies. If any ambiguities, errors, omissions, or conflicts exist, the PM will advise the City's Construction Manager on the need for document content revision, as appropriate. 2. Bid Analysis Prior to the start of the project, the PM will review the submitted bids for responsiveness and completeness, including verifying licensing, insurance, and bonding, and will assist in performing reference checking. The PM will evaluate bids to ensure they are balanced and not front-end "loaded." Upon completion of the bid reviews, Butier will assist the City in determining the apparent responsible and responsive low bidder for the project. The PM will prepare a formal memorandum detailing the bid proposal review and the recommendation for award. 3. Pre -Construction Meetings The Butier Team will attend and co -lead a pre -construction meeting with the community to introduce the CM team and discuss major anticipated construction impacts. In addition, the CM team will attend a pre -construction meeting with the City and project stakeholders to discuss the scope of work, project team, project schedule, contract administration guidelines; contractual roles; and reinforcement of specific requirements for safety, access, and coordination issues for the work. The PM will provide a meeting agenda three (3) days in advance of the meeting and transmit meeting minutes to all attendees within three (3) business days. 4. Construction Schedule / Budget The PM will utilize Oracle Primavera P6 Professional Project Management to perform detailed monitoring of the Contractor's master schedule for the duration of the Project. The PM will establish a cost control system for monitoring and updating project costs and budget. He will utilize Primavera P6 to prepare an independent construction cost estimate and construction schedule based on a standard five-day workweek. The cost -loaded CPM schedule will provide the PM with the basis for cash flow projections. The budget will be reviewed with the design team and consultants and submitted to the City for acceptance. The PM will revise the budget as directed by the City. 5. Public Outreach The Butier Team will assist the City with public outreach services. We strongly believe a separate. comprehensive Public Outreach program be employed for this project. The South Main scope will significantly impact merchants, residents, and schools along the proposed construction alignment. We have included Mr. Nick Biro, who is bilingual as an optional member of our team to assist the CM and City in these outreach efforts. This scope should be developed in conjunction with the Citv of Santa Ana staff and local community groups.