Item 12 - Approve Agreement for Construction Management for the South Main Street Corridor

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W�9 City of Santa Ana, Public Works Agency South Main Corridor Improvements Project Construction Management and Inspection Services, RFP No. 20-115 based on actual costs of labor and materials, or other work required accounting records. 9. Progress and Final Payments The PM will receive, check, and verify all Contractor monthly progress payment requests and other project -related invoices based upon the cost -loaded schedule. The progress payment worksheet will be based on an approved schedule of values. Progress pay requests will be checked against the approved schedule of assigned values and actual in - place quantities verified at the end of the pay period. The pay request format will be established by the project team to expedite checking, processing, and subsequent updating of project budgets and cost projections and forwarded to the City's Construction Manager for approval and payment to the Contractor. 10. Prevailing Wage & CWA Forms The Butier Team will monitor prevailing wage forms and requirements for conformation to the prevailing wage rates on a weekly basis. The Butier Team will verify that all Trade personnel listed in the daily log are also listed in the certified payroll. The Butier Team will also monitor the City's Community Workforce Agreement (CWA) forms and requirements to ensure compliance. Verification of prevailing wage and CWA will be provided with the monthly progress payments. 11. Compliance with Contract Documents The Butier Team will monitor construction activities to ensure the work adheres to the contract documents and regulatory agencies. The PM will bring to the attention of the City's Construction Manager any errors, omissions, or discrepancies found in the contract documents. The PM will lead resolution of day- to-day construction issues raised and coordinate with the inspectors, Design Engineer, and Contractor as required. The PM will make recommendations to the City regarding special inspection or testing of work not in compliance with the contract documents. 12. Maintain "As -Built" Records The Butier Team will review the Contractor's as -built records monthly to ensure that timely recording is being accomplished. The PM will ensure that the City's as-builts identify RFIs, shop drawing revisions, change order modifications, etc. and that they are updated weekly. The as-builts will be submitted to the City and the Design Engineer at the completion of the project. The PM will coordinate the submittal of completed record drawings to the City's Construction Manager. The PM will hold monthly record drawing review meetings with the City's CM and the Contractor prior to submittal of monthly progress payments. Butier will be utilizing Blue Beam as our primary tool for tracking completeness of as-builts. 13. Construction Inspection Butier will assign a Field Inspector to ensure that the Contractor's work is in compliance with the contract documents, industry standards, applicable codes, environmental and local regulations, and construction permits. In addition, the Lead Inspector will be responsible for the following: • Daily Inspection Reports: The Field Inspector will maintain daily inspection reports, which will be submitted to the City on a weekly basis. The reports will document construction activities, including the date, day of week, and weather conditions; hours of work; personnel on site; equipment being used; idle or inoperable equipment; details of each activity; controversial matters/disputes; deficiencies and violations; instructions issued to the construction contractor; safety concerns; description of accidents; major material and equipment deliveries to the site; names of visitors to the site; and delays and extra work. • Schedule Review: Reviewing the Contractors' two week "look ahead" schedules. • RFIs: Discuss responses to RFIs with Butier's PM as required and coordinate the replies to the Contractor; review of the submittals; provide non-conformance BUTIER F. SCOPE OF SERVICES & SCHEDULE