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City of Santa Ana, CA — RFP No. 20-137 <br />Clarification of Avenu's Optional Pricing for Professional Services <br />December 8, 2020 <br />Page 2 <br />Option <br />Option2 <br />Option3* <br />Option <br />FiscatYear <br />FixedFlat <br />Percentageof <br />Percentage of <br />Time and <br />(February I through <br />Fee <br />Revenue <br />Recovered <br />Expenses <br />January 31) <br />Source <br />Revenues <br />1 <br />FY2021-2022 <br />$85,000 <br />NIA <br />25%* <br />$125/hr+ <br />approved <br />travel <br />2 <br />F'Y2022-2023 <br />$85,000 <br />NIA <br />25%* <br />$125/hr+ <br />approved <br />travel <br />3 <br />FY2023-2024 <br />$85,000 <br />NIA <br />25%* <br />$125/hr+ <br />approved <br />travel <br />4 <br />FY2024-2025 <br />$85,000 <br />N/A <br />25%* <br />$125/hr+ <br />approved <br />travel <br />5 <br />FY2025-2026 <br />$85,000 <br />NIA <br />25%* <br />$125/hr+ <br />approved <br />travel <br />TotatCost: <br />$425,000 <br />N/A <br />25%* <br />$125/hr+ <br />approved <br />travel <br />* Please note that the 25% contingency fee on all audits, including the request for any "specialty audits," is <br />provided pursuant to and included, without limitation, to the City pursuant to Avenu Insights' UUT fixed -fee <br />program (Option 1 above). This is along with all other payment monitoring, revenue forecasting, detection <br />services (including aggregators and newly formed entities), etc. The 25% contingency fee applies to all <br />delinquent and unpaid UUT discovered and realized by the City, including penalties and interest thereon, <br />stemming from auditing activities (no prospective application) which includes substantial legal support, if <br />necessary, to navigate specialty and/or complex issues that have and continue to arise. Avenue Insights also <br />values the ability to offer all such services in-house, and entirely absent the need for non -employee, contract <br />services. The 25% contingency fee shall not exceed $200,000.00 on any given audit, regardless of the time <br />and effort expended by Avenue Insights . Avenue Insights is also offering the City an option to elect to <br />conduct any audit pursuant to an hourly rate, should the City choose to do so (Option 4 above). <br />Additionally, in order to limit the number of Cost/BID Pricing Charts uricinz charts, the City may <br />also elect to conduct an audit, whether deemed specialty or otherwise, at a flat -fee amount of <br />$30 000.00 Ver audit. <br />COST/BID PROPOSAL FORM - RFP No. 20-137 — Contin2ency Option <br />• UUT Administration/Reporting service - Cost/Bid Proposal <br />All Fiscal Years below must be bid in order for the quote to be <br />considered responsive except where bidder specifies a future <br />commencement date of perfonnance. <br />Total cost to the City will consist of: <br />