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If an SEIU representative will not be able to attend the scheduled employee orientation, the <br />Union may deliver union related documents contained within an envelope or welcome <br />packet for each new employee for Human Resources staff to hand to the new employee at <br />the orientation. The City will not discuss or answer questions related to these documents <br />other than to inform the new employee that they are from the union that exclusively <br />represents their classification. In addition, the employee will be informed that if they have <br />any questions regarding the documents and/or union, they should contact their Union <br />representative. <br />If the Union informs the City that an SEIU representative will attend the employee <br />orientation, the City agrees to provide each new employee with up to thirty (30) minutes, <br />while remaining on paid duty time, to meet with their union representative during the <br />orientation. No management representative shall be present during the Union's <br />presentation of the employee orientation. In the event the anion representative providing <br />the orientation is an employee of the City (i.e. Chapter President, union officer, worksite <br />leader, or steward), they shall also be provided with up to thirty (30) minutes of paid release <br />time in which to conduct the union's portion of the orientation. No more than one (1) City <br />employee at a time shall be released to conduct the Union's presentation during the <br />orientation. <br />If the City begins to provide an online on -boarding process, the Union shall have the right <br />to incorporate up to a thirty (30) minute video and/or PowerPoint presentation and a link <br />to the SEIU Local 721 website into that online orientation. The Union would still reserve <br />all other rights in this section, including but not limited to the scheduling of an in -person <br />thirty (30) minute meeting with the new employee and their union representative while <br />remaining on paid duty time. <br />2022-2025 MOU City of Santa Ana & SEIU Full -Time Employees Unit Page 82 <br />