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c. Compliance with Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) authorized <br />by the American Rescue Plan Act (ARPA). Review ARPA requirements for construction and <br />enforce any regulations set forth by these funds <br />Award Package <br />a. Prepare the award package following the award of the construction contract and receiving <br />the following items from the City: the engineer's final opinion of probable construction cost, <br />contractor's bid, bid analysis, proof of advertisement, and executed Program Supplement <br />Agreement. <br />b. Prepare LAPM Exhibits 15-C Local Agency Project Advertising Checklist and 15-1 Local <br />Agency Bid Opening Checklist for the project file, 15-L Local Agency Contract Award <br />Checklist, 15-M Detail Estimate and Summary, 15-N Finance Letter, 15-B Resident <br />Engineer's Construction Contract Administration Checklist based on the awarded bid, and 3- <br />A Project Authorization/Adjustment Request if making an adjustment to the Finance Letter. <br />c. Submit package to the Caltrans DLAE within 60 days of award along with the following items <br />provided by the City: as -advertised plans and specifications, LAPM Exhibits 15-G Local <br />Agency Bidder DBE Commitment (Construction Contracts), 15-H Good Faith Effort, and 9-E <br />Evaluation of Good Faith Effort Memo. <br />Progress Invoicing <br />a. Prepare progress invoices at least every 6 months. <br />b. Monitor the Inactive Obligations List on the Caltrans Local Assistance website and notify <br />City staff of any pending deadlines to submit invoices. <br />c. Prepare LAPM Exhibit 5-A Local Agency Invoice based on the following items provided by <br />the City: LAPM Exhibits 10-C Consultant Contract Reviewers Checklist, 10-01 Consultant <br />Proposal DBE Commitment, 10-02 Consultant Contract DBE Commitment, contractor <br />progress payments, consultant invoices and cancelled checks, and a copy of 15-L Local <br />Agency Contract Award Checklist (first construction invoice only). <br />d. Submit package to the Caltrans DLAE. <br />Final Invoice & Final Report of Expenditures <br />a. Prepare a request for post -award finance letter adjustment, if needed, based on the final <br />construction and consultant costs prior to submitting the Final Invoice package to close out <br />the project. and submit to the Caltrans DLAE LAPM Exhibits 3-A Project <br />Authorization/Adjustment Request, 15-M Detail Estimate and Summary, and 17-E Change <br />Order Summary. <br />b. Prepare LAPM Exhibits 17-A Federal Report of Expenditures Letter and the Report of <br />Expenditures Checklist, 17-C Local Agency Final Inspection Form, 17-G Materials <br />Certificate, 5-A Local Agency Invoice, 15-M Final Detail Estimate and Summary, and 17-E <br />Change Order Summary along with the following items to be provided by the City: LAPM <br />Exhibits 17-F Final Report - Utilization of DBE, First Tier Subcontractors and 17-0 DBE <br />Certification Status Change, final consultant invoices, contractor progress payments, final <br />retention payment, and copies of cancelled checks. <br />c. Submit package to the Caltrans DLAE. <br />All tasks listed above shall be required on an as -needed basis. The city reserves the right to add <br />or reduce some of the above tasks and duties as it sees fit. The consultant, serving as staff <br />extension, shall remain sufficiently flexible to meet the needs of the City and of the project. <br />3. Fee Proposal <br />As requested by the City, the Fee Proposal has been submitted in a separate sealed envelope. <br />401 On -Call Construction <br />Management and Inspection Services 19 <br />