Item 20 - Fountain Maintenance Repair Services

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Public Works Agency www.santa-ana.org/public-works Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 17, 2023 TOPIC: Fountain Maintenance Repair Services AGENDA TITLE Amend the Agreement with Service First Fountains to Increase the Contract Amount Annually by $50,000 and Extend the Term by Two Years for Fountain Maintenance and Repair Services (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute a first amendment to the agreement with Service First Fountains to provide scheduled fountain maintenance and repair services, increasing the annual amount by $50,000 for a new annual amount not to exceed $167,000 and extend the term by two years until December 31, 2025, subject to non - substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION On September 13, 2021, PRCSA released a Request for Proposal (RFP) for fountain maintenance and on November 16, 2021, Service First Fountain (Service First) was awarded the contract (Exhibit 1). Service First has provided continuous maintenance services at our fountains and city pools. Their highly professional and prompt responses have been instrumental in keeping our fountains beautiful, healthy, and safe for all residents and city visitors to enjoy. Over the years, there has been a need for an increased level of maintenance services due to vandalism and deferred maintenance. Service First has provided high -quality maintenance service to the City since its contract commencement in 2021. To fund the increased level of service and unforeseen repairs, Staff recommends increasing the annual agreement amount by $50,000 to cover service (Exhibit 2). Furthermore, due tc their satisfactory work throughout the contract, Staff recommends extending the agreement term by an additional two years ending December 31, 2025.