Item 15 - Purchase of Holiday Trees for the Winter Village and Downtown Santa Ana

Home Browse Search

Parks, Recreation, and Community Services www.santa-ana.org/parks-recreation Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 17, 2023 TOPIC: Purchase of Holiday Trees for the Winter Village and Downtown Santa Ana AGENDA TITLE Award Purchase Order for Jones Forest Products, LLC for Two Holiday Trees for the Winter Village and Downtown Santa Ana (Specification No.23-163) (General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of Purchase Order to Jones Forest Products, LLC for the procurement, installation, decoration, and removal of two holiday trees for Winter Village and Downtown Santa Ana in the amount of $59,500, plus a contingency of $5,950, for a total amount not to exceed $65,450, subject to non - substantive changes approved by the City Manager and City Attorney. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The City of Santa Ana will host the third annual Winter Village, an outdoor, family - friendly event located in the Civic Center for Santa Ana residents and the surrounding communities. The event will feature an ice-skating rink, food, holiday decor, and seasonal activities to be open to the public from December 2, 2023 through December 31, 2023. In addition, to celebrate the winter season, the City will install a 32-foot holiday tree at Plaza of the Sun and Plaza Calle Cuarto for public enjoyment from December 1, 2023, through the first week of January 2024. Santa Ana City Ordinance No. NS-3041 authorizes the City to make non -bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market, and it was determined that Jones Forest Products, LLC's "turn key" service of growing, harvesting, shipping, installing, decorating, and removing large holiday trees provides the City a complete product and service, therefore meeting Parks, Recreation, and Community Services Agency specifications.