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Epic Land Solutions, Inc. Proposal for City of Santa Ana — On -Call Right of Way Coordinator Understanding of Need, Scope of Work & Schedule The City of Santa Ana is seeking a qualified On -Call Right of Way Coordinating firm for the City's Public Works Agency projects on an as -needed basis. The Coordinating firm shall oversee all the right of way and real estate services for the City. Work may include real property appraisal, FF&E and Goodwill appraisal, acquisition, relocation, property management, surplus property sales, and Caltrans Right of Way Certification. The City is seeking a consultant to provide high -quality, professional services that comply with all applicable regulations, policies, procedures and standards for State and Federal Aid projects. The Coordinating firm is expected to carry out and complete assigned task orders in a responsible manner while collaborating with the City and other stakeholders. EPIC understands the term of this contract is determined to be three years with the City's option to extend the contract for an additional one (1) or two (2) years. Approach to Scope of Work Regardless of project funding, EPIC's approach always adheres to the Uniform Act and Caltrans Right of Way Manual and Local Assistance Procedures Manual (LAPM) guidelines. EPIC will perform all right of way coordination, relocation, and property management services in close coordination with the City and in accordance with county, state, and federal policies and procedures wherever applicable including Title VI of the Civil Rights Act of 1964, the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and the URA regulations that became effective in February 2005. Right of Way Acquisition Services This section outlines EPIC's description of the on -call right of way coordination services being proposed for this contract. It is EPIC's privilege to offer the following services to the City: Project Management Under the direction of Right of Way Coordinator/Project Manager, Eddie Quintero, will work closely with the City and its consultants to review project assignments and establish lines of communication, procedures and protocols, and will work to keep the team on track to reach goals. To track and manage ongoing right of way project tasks and budget, Eddie will: • Oversee all activities performed under the right of way contract. • Coordinate with any federal and state oversight agencies as directed by the City. • Ensure that all consultants have appropriate licenses for the scope of work. • Coordinate team, subconsultant, and client meetings. • Prepare and maintain a detailed project schedule and provide progress reports. • Coordinate with all stakeholders. Maintain project files. Develop and maintain a quality assurance/quality control plan. Title Examination Services Securing preliminary title reports quickly is very critical. At the time of Notice to Proceed, EPIC will obtain a Preliminary Title Report for the impacted parcels. These reports will provide information required by the appraiser when preparing the Just Compensation analysis. Title Services involve obtaining and reviewing title reports to verify ownership and identify any easements or encumbrances. One report will be obtained for contiguous parcels with the same owner. Updated preliminary title reports will be obtained as needed. Epic Land Solutions, Inc. I Creating Land Solutions for the Public Good Page 7of 20