Agenda Packet_2023-10-17 - Laserfiche WebLink

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DocuSign Envelope ID: 85813D13-C988-407D-B813-593168504340 ATTACHMENT B COMPENSATION/PAYMENT INSTRUCTIONS I. Compensation: This is a usage Contract between the County and Contractor for purchase of printed library materials, as set forth in Attachment A and A-1, "Scope of Work". The OC Public Libraries does not guarantee a minimum quantity of orders and will place order on an "as -needed" basis. The Contractor agrees to accept the specified compensation as set forth in this Contract as full payment for performing all services and furnishing all staffing and materials required, for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for performance by the Contractor of all its duties and obligations hereunder. The Contractor shall only be compensated as set forth herein below for work performed in accordance with the Scope of Work. The County shall have no obligation to pay any sum in excess of fixed prices specified herein unless authorized by amendment in accordance with Articles C — Amendments and P- Changes. Total Annual Contract amount shall not exceed 55.000.000.0.0. II. Payment Terms - Payment in Arrears: Invoices are to be submitted in arrears to the user agency/department to the ship -to address, unless otherwise directed in this Contract. Vendor shall reference Contract number on invoice. Payment will be net 30 days after receipt of an invoice in a format acceptable to the County of Orange and verified and approved by the agency/department and subject to routine processing requirements. The responsibility for providing an acceptable invoice rests with the Contractor. Billing shall cover services and/or goods not previously invoiced. The Contractor shall reimburse the County of Orange for any monies paid to the Contractor for goods or services not provided or when goods or services do not meet the Contract requirements. Payments made by the County shall not preclude the right of the County from thereafter disputing any items or services involved or billed under this Contract and shall not be construed as acceptance of any part of the goods or services III. Payment -Invoicing Instructions: The Contractor will provide an invoice on the Contractor's letterhead for goods delivered and/or services rendered. Each invoice will have a number and will include the following information: a. Contractor's name and address b. Contractor's remittance address, if different from 1, above c. Contractor's Taxpayer ID number d. Name of County agency/department e. Delivery/service address f. Contract Number — MA-012-22010343 g. Date of service/order h. Service description i. Shipping & Handling, if applicable j. Sales tax, if applicable k. Total Cou f 31 OC Ij7X;16-UMj�ies BRODARTCoi -3, 58 10/ 1 7f202&887 Printed Library Materials