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Member Agencies and to other public agencies that contract with ILJAOC for such <br />services. <br />4.08 Based on information provided by the Executive Director or other <br />designated representatives of the ILJAOC, the Treasurer/Controller shall keep a written <br />account of any services provided to other public agencies by the ILJAOC. All revenues <br />received from other public agencies contracting or receiving services from the ILJAOC <br />for services shall be used to offset the costs incurred by the ILJAOC. The Governing <br />Board shall determine whether those funds shall be placed in a Capital Reserve or <br />otherwise allocated in the ILJAOC's Budget and/or projected costs to Member Agencies. <br />4.09 In establishing rates for services to non -Member Agency public agencies, <br />the Board shall assure that the contracts for such services provide for the reimbursement <br />of the actual expenses of providing all services of the ILJAOC, including insurance <br />coverage for the ILJAOC's personnel and equipment. Payment for the ILJAOC services <br />by contracting public agencies shall be made on a monthly basis, or no less frequently <br />than on a quarterly basis (unless paid in advance) to the Treasurer/Controller of the <br />ILJAOC. The Treasurer/Controller shall provide a written quarterly account to the Board <br />of all revenues and expenses of the ILJAOC services to other public agencies. <br />4.10 The ILJAOC budget shall include the provision for a Capital Replacement <br />fund that will provide for, among other things, the replacement of the equipment owned <br />and operated by the ILJAOC. The ILJAOC Board annually shall recommend to the <br />MemberAgencies amounts needed for Capital Replacement. The amount of the provision <br />for Capital Replacement in each ILJAOC annual budget will depend on the amounts <br />appropriated by the Member Agencies for such purposes during each fiscal year. Said <br />funds shall be transferred to the ILJAOC monthly by the Member Agencies for deposit in <br />the ILJAOC's Capital Replacement fund. The actual purchase of new equipment and <br />disposal of unneeded equipment shall be done whenever determined appropriate and <br />justified by the Board. <br />4.11 All revenues derived from service contracts with other public agencies shall <br />be maintained in a separate revenue account for the ILJAOC. The Treasurer/Controller <br />14 <br />