Item 08 - Destruction of Obsolete Records

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RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD START DATE/RETENTION PERIOD RECORD PERIOD GOVT. CODE BOX NO. Accounts Payable Vendor Payment Documents (All All Invoices and Supporting documentation for disbursements for Beginning Grant Period +10 years 07/01/06- 06/30/09 34090 3 Accounts Payable Vendor Payment Documents (All All Invoices and Supporting documentation for disbursements for Beginning Grant Period +10 years 12/22/10- 12/30/10 34090 5 Accounts Payable Vendor Payment Documents (All Accounts Payable) All Invoices and Supporting documentation for disbursements for City expenditures Beginning Grant Period +10 years 06/23/11- 09/29/11 34090 7 Accounts Payable Vendor Payment Documents (All All Invoices and Supporting documentation for disbursements for Beginning Grant Period +10 years 10/06/11- 12/15/11 34090 8 Accounts Payable Vendor Payment Documents (All Accounts Payable) All Invoices and Supporting documentation for disbursements for City expenditures Beginning Grant Period +10 years 12/15/11- 12/22/11 34090 9 Accounts Payable Vendor Payment Documents (All All Invoices and Supporting documentation for disbursements for Beginning Grant Period +10 years 01/05/12- 02/23/12 34090 10 Accounts Payable Vendor Payment Documents (All Accounts Payable) All Invoices and Supporting documentation for disbursements for City expenditures Beginning Grant Period +10 years 03/01/12- 04/05/12 34090 11 Accounts Payable Vendor Payment Documents (All Accounts Payable) All Invoices and Supporting documentation for disbursements for City expenditures Beginning Grant Period +10 years 04/12/12- 05/31/12 34090 12 Accounts Payable Vendor Payment Documents (All Accounts Payable) All Invoices and Supporting documentation for disbursements for City expenditures Beginning Grant Period +10 years 06/07/12- 06/28/12 34090 13 Accounts Payable Vendor Payment Documents (All Accounts Payable) All Invoices and Supporting documentation for disbursements for City expenditures Beginning Grant Period +10 years 07/01/10- 06/30/12 34090 14 Accounts Payable Vendor Payment Documents (All Accounts Payable) All Invoices and Supporting documentation for disbursements for City expenditures Beginning Grant Period +10 years 08/23/12- 09/27/12 34090 20 Accounts Payable Vendor Payment Documents (All Accounts Payable) All Invoices and Supporting documentation for disbursements for City expenditures Beginning Grant Period +10 years 10/04/12- 11/08/12 34090 21 Accounts Payable Vendor Payment Documents (All Accounts Payable) All Invoices and Supporting documentation for disbursements for City expenditures Beginning Grant Period +10 years 11/15/12- 01/24/13 34090 22 Accounts Payable Vendor Payment Documents (All Accounts Payable) All Invoices and Supporting documentation for disbursements for City expenditures Beginning Grant Period +10 years 01/31/13- 03/21/13 34090 23 Accounts Payable Vendor Payment Documents (All Accounts Payable) All Invoices and Supporting documentation for disbursements for City expenditures Beginning Grant Period +10 years 03/28/13- 05/16/13 34090 24 Accounts Payable Vendor Payment Documents (All Accounts Payable) All Invoices and Supporting documentation for disbursements for City expenditures Beginning Grant Period +10 years 05/23/13- 06/27/13 34090 25 Accounts Receivable Department Request to Issue Accounts Receivable Invoice Source documentation of Accounts Receivable invoices from various departments Date Received in Accounting +3 years 07/01/18- 06/30/19 34090 17 Accounts Receivable Department Request to Issue Accounts Receivable Invoice Source documentation of Accounts Receivable invoices from various departments Date Received in Accounting +3 years 07/01/19- 06/30/20 34090 18 Appropriation Adjustments Reports Changes to City budgets as approved by the City Council and/or City Date prepared +3 years 07/01/17- 06/30/20 34090 31 Banks Transfer Activity Records Documents pertaining to the wiring of funds to/from bank accounts Date prepared +3 years 07/01/13- 06/30/14 34090; 53607 1 Banks Transfer Activity Records Documents pertaining to the wiring of funds to/from bank accounts Date prepared +3 years 07/01/14- 06/30/15 34090; 53607 2 Banks Transfer Activity Records Documents pertaining to the wiring of funds to/from bank accounts Date prepared +3 years 07/01/15- 06/30/16 34090; 53607 4 CITY OF SANTA ANA September 2023 OBSOLETE RECORDS DESTRUCTION SCHEDULE FINANCE AND MANAGEMENT SERVICES AGENCY