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SCOPE OF SERVICES AND SCHEDULE <br />Tenant -Owned Improvements. Coordinate and review the completeness and accuracy of furniture, fixtures <br />and equipment (FF&E) appraisals. During the initial appraisal process, coordinate with fee appraiser, FF&E <br />appraiser, fee owner and tenant identification and ownership of tenant -owned improvements. If necessary, <br />specialty appraisals are ordered and a copy is submitted to the appraiser for inclusion in the appraisal and <br />appraisal review analyses. <br />Appraisal Keviewitstanlishment of Just Compensation <br />Appraisal Review. If federal funding is involved, coordinate and obtain reviews of the appraisals referenced <br />above in accordance with the Uniform Appraisal Standards for Federal Land Acquisitions, other applicable <br />federal, state and local laws, and USPAP. <br />Just Compensation Coordination. Upon completion of the appraisal and, if applicable, the appraisal review, <br />the completed reports are submitted to the City for review and establishment of Just Compensation. <br />rrUParaLwn of Offer PaCKages <br />Parcel Files. Establish and maintain an accurate and complete working file for each parcel in a format approved <br />by the City. <br />Subsequent Review of Title Reports. Before the offer package is prepared, complete a second review of <br />County Assessor information and title reports, paying particular attention to ownership, easement liens and <br />encumbrances. <br />Review Right of Way Drawings. Review project plans, becoming familiar with the project and its impact on the <br />various properties. Verify information on the project plans, ensuring it corresponds with the legal descriptions, <br />plans and appraisal reports. <br />Offer Package. Prepare and/or review an offer package ensuring compliance with the City -approved format. At <br />a minimum, the offer package will include a receipt form, offer letter, appraisal summary statement, acquisition <br />brochure, Title VI information, tenant information statement and language translation (as applicable). Before <br />final distribution to the acquisition agent, the complete offer package is submitted to the City attorney's office <br />for approval. <br />Acquisition/Negotiation on Full Acquisition Residential Parcels. Coordinate and track communications, <br />negotiations, and consultant success via an approved tracking report. Offers to out -of -area owners are mailed <br />Certified Return Receipt Requested. <br />Acquisition/Negotiation on Full Acquisition Commercial Parcels. Monitor the acquisition function, including <br />performing the necessary field assignments to acquire these parcels. Coordinate and track communications, <br />negotiations, and consultant success via an approved tracking report. Offers to out -of -area owners are mailed <br />Certified Return Receipt Requested. <br />Administrative Settlement Proposal Recommendations. For unresolved cases, review and provide a written <br />recommendation together with supporting documentation on all counter proposals submitted by the property <br />owners to the City for review and approval or disapproval. <br />City/Owner Liaison. Provide liaison duties between the City, consultants and property owners. <br />Contact Documentation. Thoroughly document all contact among the acquisition consultant, property owner <br />and/or their representative, indicating attendees, time and place of meetings. Documentation includes thorough <br />diaries and copies of all correspondence and emails. Diaries are updated immediately after each contact, if <br />possible, and retained in the permanent acquisition file. <br />PAGE 13 1 ON -CALL RIGHT OF WAY COORDINATOR <br />