Item 15 - Agreements for On-Call Right-of-Way Coordination Services

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Epic Land Solutions, Inc. Proposal for City of Santa Ana — On -Call Right of Way Coordinator Standard 9-Month Schedule for Right of Way Acquisition EPIC secures property rights in the timeliest manner available under the law. As a forward -thinking right of way firm, we utilize an aggressive, nine -month schedule (EXAMPLE ONLY pictured below) as our baseline for project planning that already includes built-in buffers for common delays encountered during projects. For most right of way projects, with under 50 parcels implicated, EPIC can close escrow on property rights acquisitions 9 months from kickoff. For projects including utility coordination, Phase I and II Environmental Site Assessments, relocation advisory assistance, hazardous materials abatement coordination, and/or condemnation proceedings may require 12-18 months, start -to -finish. EPIC will customize the project schedule for each task order and according to the City's project goals. ID Task Name Duration Start Finish Predecessors 019 Qtr4, 019 Qtr 1, 2020 Qtr 2, 020 Qtr 3, 2D20 Qtr 4, 2D20 Qtr 1, 021 Qtr 12021 Au Se Oct Nov Dec kn Feb Mar A r Ma Jun Jul AugSe Oct Nov Dec Jan Feb Mar A r Ma 1 Right of Way Schedule 346 days Wed 1/1/20 Wed 4/28/21 2 Kick-off and Project Planning Meeting Title Services Order Preliminary Title Reports Review Preliminary Title Reports Complete Title Exception Review Forms Real Estate Appraisal and Appraisal Review Prepare and Send Notice of Decision to 1 day 30 days 25 days 5 days 5 days 90 days 15 days Wed 1/1/20 Thu 1/2/20 Thu 1/2/20 Thu 2/6/20 Thu 2/6/20 Thu 2113/20 Thu 2/13/20 Wed 1/1/20 Wed 2/12/20 Wed 2/5/20 2 Wed 2/12/20 4 Wed 2/12/20 4 Wed 6/17/20 Wed 3/4/20 5 111111111111117 3 4 5 6 7 8 _ Appraise and Inspect 9 Prepare Appraisals Appraisal Review Approval of Just Compensation Right of Way Acquisition Prepare Files and Preliminary Offer 30 days 30 days 30 days 315days 90 days Thu 3/5/20 Thu 3/26/20 Thu 5/7/20 Thu2/13/20 Thu 2/13/20 Wed 4/15/20 8 Wed 5/6/20 9FS-15 days Wed 6/17/20 10 Wed 4/28/21 Wed 6/17/20 6 10 11 12 13 Packages QA/QC and Present Offer Packages 20 days Thu 6/18/20 Wed 7/15/20 13 14 15 Perform Negotiations to Acquire Property 40 days Thu 6/18/20 Wed 8/12/20 13 oil Rights 16 Condemnation Support 30 days Thu 7/16/20 Wed 8/26/20 13FS+20 days 17 Escrow Services Property Disposal and Excess Land Sales Property Management Board up, Fencing Lead and Asbestos Testing Lead and Asbestos Abatement Demolition and Clearance Interim Property Management 30 days 120 days 175 days 20 days 25 days 30 days 100 days 160 days Thu 7/16/20 Thu 8/27/20 Thu 8/27/20 Thu 8/27/20 Thu 9/24/20 Thu 10/29/20 Thu 12/10/20 Thu 8/27/20 Wed 8/26/20 14 Wed 2/10/21 17 Wed 4/28/21 Wed 9/23/20 17 Wed 10/28/20 20 Wed 12/9/20 21 Wed 4/28/21 22 Wed 4/7/21 17 iiiiiiiiis 18 19 20 21 22 23 24 25 Relocation Services Perform Tenant Interviews 170 days 30 days Thu 7/30/20 Thu 7/30/20 Wed 3/24/21 Wed 9/9/20 14FS+10 days 26 27 FF&E Appraisals Prepare Relocation Assistance Packages 20 days 15 days Thu 9/24/20 Thu 8/6/20 Wed 10/21/20 26FS+10 days Wed 8/26/20 14FS+15 days 28 29 Provide Relocation Advisory Services and 120 days Thu 8/27/20 Wed 2/10/21 28 _ Claim Processing 30 Goodwill Appraisal 30 days Thu 2/11/21 Wed 3/24/21 29 31 Right of Way Certification (Level 1) Preparation 60 days 20 days Thu 8/27/20 Thu 8/27/20 Wed 11/18/20 Wed 9/23/20 17 32 33 Review and Approval byCaltrans 40 days Thu 9/24/20 Wed 11/18/20 32 "Working consistently with EPIC for the last decade, I am always impressed by their professionalism and quality of work in meeting our right of way needs. Their staff is knowledgeable, communicative, and responsive." - Richard A. Quirk, AIA, NCARB STV Group, Inc. Epic Land Solutions, Inc. I Creating Land Solutions for the Public Good Page 15 of 20