Laserfiche WebLink
Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 16 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />September 19, 2023 <br />TOPIC: Amend Agreement for Consignment Vehicle Parts and Accessories <br />AGENDA TITLE <br />Amend the Agreement with Elliott Auto Supply Co., Inc. dba Factory Motor Parts by <br />Increasing the Existing Agreement by an Annual Amount Not to Exceed $500,000 for <br />the Remainder of the Contract Term (Specification No. 19-085) (Non-General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute the first amendment to the agreement with Elliott <br />Auto Supply Co., Inc. dba Factory Motor Parts for consignment vehicle parts and <br />accessories by increasing the annual amount by $160,000, for a revised annual amount <br />not to exceed $500,000, for the remainder of the current one-year term expiring June <br />30, 2024, subject to non-substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />The Public Works Agency’s Parks, Fleet, and Facilities Division is responsible for the <br />acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance <br />equipment. The Fleet Services section maintains a stock room of fast moving parts as <br />well as special ordered Original Equipment Manufacturer (OEM) parts to provide the <br />needed vehicle parts for maintenance, preventative maintenance, complex mechanical <br />repairs, and tire replacements of over 700 City vehicles and equipment. <br />On June 4, 2019, at the conclusion of a competitive bidding process, the City Council <br />approved an agreement with Elliott Auto Supply Co., Inc. dba Factory Motor Parts for a <br />three-year period beginning July 1, 2019 to June 30, 2022, with provisions for two one- <br />year renewal options, not to exceed $340,000 annually. Due to the increasing cost of <br />goods and services as a result of normal, as well as historical, inflation, Staff <br />recommends increasing the agreement for consignment vehicle parts and accessories <br />by an aggregate amount of $160,000, for a revised annual amount not to exceed <br />$500,000 for the remainder of the agreement term expiring June 30, 2024.