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SCADA Functional Specifications and Programming Services <br />September 19, 2023 <br />Page 2 <br />On February 14, 2023, the Public Works Agency released Request for Proposals (RFP) <br />No. 23-026, by which it sought the services of qualified consulting firms to provide <br />functional specifications development and SCADA programming services for the City's <br />water production facilities. The RFP was advertised on the City's online bid <br />management and publication system, PlanetBids, with proposals due on March 9, 2023. <br />System records indicate a total of 921 vendors were notified via PlanetBids, with 38 <br />vendors downloading bidding documents. Three proposals were received and evaluated <br />by a selection committee. Based on criteria outlined in the RFP, the following <br />summarizes the responding firms and their ranking: <br />Firm <br />City <br />Rank <br />Enterprise Automation <br />Irvine, CA <br />1 <br />Northern Digital, Inc. <br />Bakersfield, CA <br />2 <br />SOFFA Electric, Inc. <br />Commerce, CA <br />3 <br />Staff recommends awarding agreements to Enterprise Automation, Northern Digital, <br />Inc.. and SOFFA Electric, Inc. to provide the requested services on an as -needed basis <br />(Exhibits 1-3). Their proposals demonstrated the firms have the necessary capacity and <br />expertise to complete the required services. The firms' rates are reasonable and within <br />industry standard, the teams' qualifications are appropriate, and the proposals were <br />determined to provide the best value for the City. <br />FISCAL IMPACT <br />Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years, <br />including renewal options if exercised, will be included in the proposed budgets for City <br />Council consideration. <br />Fiscal <br />Accounting <br />Fund <br />Accounting Unit, <br />Year <br />Unit <br />Description <br />Account Description <br />Amount <br />- Account # <br />Contract (Three -Year Term) <br />Water Utility Production <br />2023-24 <br />06017640- <br />Water Fund <br />& Supply, Contract <br />$250,000 <br />62300 <br />Services - <br />Professional <br />Water Utility Production <br />2024-25 <br />06017640- <br />Water Fund <br />& Supply, Contract <br />$250,000 <br />62300 <br />Services -Professional <br />Water Utility Production <br />2025-26 <br />06017640- <br />Water Fund <br />& Supply, Contract <br />$250,000 <br />62300 <br />Services -Professional <br />