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Agreement with IPS Group, Inc for Smart Parking Meters <br />September 19, 2023 <br />Page 2 <br />3 <br />7 <br />1 <br />2 <br />In February 2022, the City Council approved an agreement with IPS Group, Inc. in the <br />amount of $300,000 for modem upgrades. The wireless carriers, Verizon and T-Mobile, <br />are planning to sunset the older networks of 2G/3G to the new technologies of 4G/5G. <br />The smart meters require the modem upgrade in order to continue their functionality of <br />accepting all payment options: coin, credit card, and tracking of data. IPS Group, Inc. <br />provides proprietary smart meters and are the only firm that can provide such an <br />upgrade. <br />Given the significant surge in parking demand within the metered districts and to <br />maintain current operations, an amendment to the existing IPS Group, Inc. agreement is <br />warranted. The proposed amendments include: <br />•Completion of modem upgrades from 2G to 4G <br />•Procurement of an extended warranty to extend meter lifespan by five <br />years <br />•Allocation of adequate funding to cover escalating monthly operational <br />costs <br />•Provision for repairs of meters without warranties <br />•Potential replacement of coin-only meters with smart meters to offer <br />multiple payment options <br />•Contingency provisions for inflation-related costs and repairs outside <br />warranty coverage. <br />FISCAL IMPACT <br />Funds are available in the Parking Meter account (02718131-62300 Contract Services) <br />and funding for subsequent fiscal years will be included in the proposed budgets for City <br />Council consideration as seen below: <br />Fiscal Year Accounting Unit- <br />Account Fund Description Amount <br />FY 2023-2024 02718131-62300 Parking Meter $ 200,000 <br />FY 2024-2025 02718131-62300 Parking Meter $ 140,000 <br />FY 2025-2026 02718131-62300 Parking Meter $ 100,000 <br />FY 2026-2027 02718131-62300 Parking Meter $ 100,000 <br />TOTAL $ 540,000 <br />EXHIBIT(S) <br />1. First Amended Agreement – IPS Group, Inc. <br />2. Map & Statistics – Parking Meter District <br />Submitted By: Michael L. Garcia, Executive Director of Community Development <br />Approved By: Kristine Ridge, City Manager