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Item 19 - Agreement with Empower Annuity Insurance Company for the Employee Deferred Compensation Plan
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09/19/2023 Regular
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Item 19 - Agreement with Empower Annuity Insurance Company for the Employee Deferred Compensation Plan
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10/24/2023 11:43:40 AM
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10/24/2023 11:35:25 AM
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City Clerk
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Agenda Packet
Agency
Finance & Management Services
Item #
19
Date
9/19/2023
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27 <br />without limitation any attorney’s fees, regulatory filing costs and additional net loss resulting from such <br />method). <br />4.10.3 Trading Errors. If Empower does not accurately process a trade with the mutual <br />fund company as Directed by the Plan Sponsor or as instructed by a Participant, then Empower will correct <br />the share position at the mutual fund company as if the error had not occu rred. In the event there are <br />multiple funds or related errors in one or more funds involved, Empower will net gains and losses across <br />all funds involved in the associated error(s). If the Plan Sponsor utilizes the services of a third-party trustee <br />and/or custodian (“Third-Party Trustee”), Empower shall in no event be required to perform any correction: <br />i) for a trading error that results from an error or omission by the Third -Party Trustee, (ii) to be performed <br />under the terms of any service arrangements between the Plan Sponsor and such Third-Party Trustee (the <br />Third-Party Trust Agreement”), (iii) that falls within error tolerance ranges under the Third-Party Trust <br />Agreement, or (iv) that otherwise would exceed any requirements for error correction by the Third-Party <br />Trustee under the Third-Party Trust Agreement. <br />4.10.4 The parties acknowledge and agree that Empower will have no liability for an error <br />caused by acts or omissions of the Plan Sponsor, Participants or any other third party other than Empower’s <br />Affiliates, agents, vendors and suppliers. <br />4.10.5 Duty to Mitigate. The parties acknowledge and agree that the Plan Sponsor, the <br />Plan Administrator and Participants each have a duty to mitigate any errors so as to minimize the expenses <br />that may be incurred to correct such errors by promptly reviewing transaction confirma tions, account <br />statements and other Plan reports, as applicable, and providing notification of any error, providing timely <br />approval of correction measures and taking such other reasonable steps as may be necessary (e.g., <br />proactively transferring account holdings into the appropriate Investment Option). <br />4.10.6 Transactional Gain/Loss Compensation Policies for Error Correction. <br />Empower may incur a gain or loss in the process of adjusting a Plan or Participant account to correct certain <br />errors due to changes in the share/unit price of an Investment Option between the original transaction date <br />and the correction date. The adjusted position of Plan and Participant accounts are not impacted by <br />transactional gains or losses incurred by Empower to settle the Investment Option positions in the course <br />of correcting the account. Empower will net any Investment Option pricing differences as part of the <br />correction process. If a correction is made at Empower’s expense, Empower, not the Plan or Participant, <br />will incur any transactional loss and Empower will retain any transactional gain. <br />4.11 Account Protection. Empower, Plan Sponsor or the Participant will promptly notify the <br />other parties if it discovers an unauthorized activity was made from the Participant’s account. Empower will <br />conduct an investigation and take any appropriate steps, which may include workin g with law enforcement, <br />to determine the root cause of the unauthorized distribution. Plan Sponsor agrees to cooperate in any such <br />investigation and will comply with reasonable requests for information. To the extent Empower offers <br />Participants protection against account losses that result from unauthorized transactions, Empower will <br />restore losses as of the date of the account loss once Empower has had sufficient time to conduct a <br />preliminary investigation and attempt to ascertain the root cause. Such prot ection is not available if Plan <br />Sponsor refuses or neglects to follow commercially reasonable security practices, as set forth in Section <br />5.1 [Mutual Obligation to Protect Data] of the Agreement, or if the loss resulted from a compromise of the <br />systems or security protocols of Plan Sponsor or its third party service providers (other than Empower).
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