Item 08 - Construction Contract for Grand Avenue Rehabilitation Project

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CITY OF SANTA ANA PROPOSAL PROJECT NO.: 22-6987 GRAND AVENUE REHABILITATION FROM WARNER AVENUE TO EDINGER AVENUE DISCREPANCIES AND MISUNDERSTANDINGS No BIDDER shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in the Contract Documents including the Plans and Specifications shall be called to the attention of the AGENCY as a Request for Clarification and addressed prior to the submission of bid proposals. REQUESTS FOR INTERPRETATION OF CONTRACT DOCUMENTS Requests for interpretation must be submitted online through PlanetBids. Any interpretation or correction of the documents will be made only by an Addendum. ADDENDA All addenda issued during the open bid advertisement period will be posted on PlanetBids and shall become part of the Contract Documents. Before submitting a Proposal, each BIDDER is responsible to acknowledge the issuance of addenda via PlanetBids. WITHDRAWAL OF PROPOSAL A Proposal may be withdrawn by submitting a written request signed by the BIDDER. Such requests must be delivered to the AGENCY'S Public Works Agency Executive Director prior to the bid -opening hour stipulated in the Notice Inviting Bids. BID PROTEST Bid protests must be submitted in writing to the Executive Director of the Public Works Agency, City of Santa Ana, 20 Civic Center Plaza M-21, Santa Ana, CA 92701 before 4:00 p.m. of the 5th business day following bid opening ("Bid Protest Deadline"). A business day means a day on which the City is open for normal business and excludes weekends and holidays. Bid protests sent via U.S. mail or overnight carrier must be received by the AGENCY by the date and time limits described above in order to be deemed timely. Hand delivered protests must be provided during regular business hours to the receptionist in the City Hall Annex/Public Works Counter on the first floor of the City Hall Annex. Subsequent responses from the protesting and protested bidder can be submitted by email. Bid protests must comply with the following: a. Bid Protest Fee. Any potential protest shall be required to submit the Bid Protest Fee Payment Form (Appendix G) and include the payment of a nonrefundable fee by the protesting bidder at the time of submittal. The fee will cover the administrative costs of processing the bid protest consistent with the Santa Ana Municipal Code relating to administrative appeals (SAMC Section 3-3.) This fee shall be in the amount of $1860. b. General. Only a bidder who has submitted a bid proposal is eligible to submit a bid protest against another bidder. Subcontractors are not eligible to submit bid protests. A bidder may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest. c. Contents of Protest. The bid protest must contain a complete statement of the basis for the protest and all supporting documentation. Material submitted by the protesting bidder after the Bid Protest Deadline will not be considered. The protest must refer to the specific P-2 of P-23