Item 11 - Award Agreement to Athens Services to Provide Street Sweeping Services

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CITY OF SANTA ANA 3 STREET SWEEPING SERVICES I. BACKGROUND Incorporated in 1886, Santa Ana, a Charter City, established a Council-Manager form of government in 1952. The City Council is composed of seven members; the Mayor elected at large and six Council members elected by ward, who appoint the City Manager, City Attorney and Clerk of the Council. The City of Santa Ana (City) is a full-service City with a diverse population of approximately 335,000. The City’s eleven agencies provide all the traditional municipal services, as well as water utility, library system, 20-acre zoo, City Jail, Police Department, and contracts with the Orange County Fire Authority for provision of fire services. The City employs 1,178 authorized full-time positions and has an annual citywide budget is $646 million, including the General Fund budget of $316 million. The City of Santa Ana is located 10 miles inland from the Pacific Ocean, 33 miles southeast of Los Angeles and 90 miles north of San Diego. The City, which is the county seat of Orange County, encompasses an area of approximately 27 square miles and is the 11th largest by population in California. II. MANDATORY PRE-PROPOSAL MEETING A mandatory virtual pre-proposal meeting will be held on the date and time specified on the cover page of this RFP. Failure to attend this meeting shall result in your firm being disqualified from proposing. Meeting Link: https://meet.goto.com/pwamaintservmeeting/street-sweeping-mandatory-pre-proposal-meeting The meeting will include a detailed discussion of the project, route schedule, posting programs etc. All questions shall be required to be submitted in written form. After the pre-proposal meeting, City will respond to pre-proposal attendees by e-mail to written questions or requests for clarifications. At a minimum the Contractor Operation/Field Supervisors are required to attend this meeting. III. OVERVIEW OF PROJECT The City of Santa Ana (City) is seeking proposals from qualified contractors (Proposers) to provide street sweeping services for 70,000 annual curb miles of City streets that are swept on a bi-monthly, weekly, or twice-weekly basis. The City is seeking proposals for sweeping services. Contractor shall be required to provide street sweeping service for an additional 400 annual curb miles for special events, parades, and similar events, inclement weather sweeps and roadway hazards. Furthermore, the selected Contractor shall be required to solicit employment opportunities to Santa Ana residents and participate in community events and programs at no additional charge to the City. This contract requires the utilization of alternative-fuel sweepers ONLY, as defined by AQMD Rule 1186.1: an alternative-fuel sweeper means a sweeper with engine(s) that use compressed or liquefied natural gas, liquefied petroleum gas (propane), methanol, electricity, or fuel cells.