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City Council and Housing Authority Meeting
<br />Packet
<br />November 7, 2023
<br />CLOSED SESSION MEETING – 4:00 PM
<br />REGULAR OPEN MEETING – 5:30 PM
<br />(Immediately following the Closed Session Meeting)
<br />CITY COUNCIL CHAMBER
<br />22 Civic Center Plaza Santa Ana, CA 92701
<br />Valerie Amezcua
<br />Mayor
<br />Thai Viet Phan
<br />Councilmember – Ward 1
<br />Benjamin Vazquez
<br />Councilmember Ward 2
<br />Jessie Lopez
<br />Mayor Pro Tem Ward 3
<br />Phil Bacerra
<br />Councilmember Ward 4
<br />Johnathan Ryan Hernandez
<br />Councilmember Ward 5
<br />David Penaloza
<br />Councilmember Ward 6
<br />Mayor and Council telephone: 7146476900
<br />Agenda item inquiries: 7146476520
<br />Sonia R. Carvalho
<br />City Attorney
<br />Steven A. Mendoza
<br />Acting City Manager
<br />Jennifer L. Hall
<br />City Clerk
<br />In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,
<br />contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable
<br />the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting
<br />documentation can be found on the City’s website – https://www.santaana.org/agendasandminutes/
<br />CITY VISION AND CODE OF ETHICS
<br />The City of Santa Ana is committed to achieving a shared vision for the organization and its
<br />community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful
<br />and inclusive process designed to set the City and organization on a course that meets the
<br />challenges of today and tomorrow, as follows:
<br />Vision The dynamic center of Orange County which is acclaimed for our: Investment in
<br />youth • Safe and healthy community • Neighborhood pride • Thriving economic climate •
<br />Enriched and diverse culture • Quality government services
<br />Mission To deliver efficient public services in partnership with our community which ensures
<br />public safety, a prosperous economic environment, opportunities for our youth, and a high
<br />quality of life for residents.
<br />Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •
<br />Innovation • Transparency
<br />Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008,
<br />voters approved an amendment to the City Charter which established the Code of Ethics and
<br />Conduct for elected officials and members of appointed boards, commissions, and
<br />committees to assure public confidence. The following are the core values expressed: •
<br />Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
<br />Members of the public may attend the City Council meeting inperson or join via Zoom. As a
<br />courtesy to the public, the City Council meeting will occur live via teleconference Zoom
<br />webinar. You may view the meeting from your computer, tablet or smart phone via YouTube
<br />LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum
<br />channel 3.
<br />PUBLIC COMMENTS – Members of the public who wish to address the City Council on
<br />closed session items, items on the regular agenda, or on matters which are not on the
<br />agenda but are within the subject matter jurisdiction, of the City Council may do so by one of
<br />the following ways:
<br />MAILING OPTION written communications – Public comments may be mailed to:
<br />Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written
<br />communications received via mail by 4:00 p.m. on the day of the meeting will be
<br />distributed to the City Council and imaged into the City’s document archive system
<br />which is available for public review.
<br />SENDING EMAIL OPTION – Public comments may be sent via email to the City
<br />Clerk’s office at eComment@santaana.org. Please note the agenda item you are
<br />commenting on in the subject line of the email. All emails received two (2) hours before
<br />the scheduled start of the meeting will be distributed to the City Council and imaged
<br />into the City’s document archive system which is available for public review.
<br />LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live
<br />comments during the meeting by Zoom or Conference Call. To join by Zoom click on or
<br />type the following address into your web browser
<br />https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900
<br />9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk
<br />when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing
<br />item, iv) special agenda item, or v) for Housing Authority item. You may request to
<br />speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.
<br />After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID
<br />and unmutes them, the caller must press *6 or microphone icon to speak. Callers are
<br />encouraged, but not required, to identify themselves by name. Each caller will be
<br />provided three (3) minutes to speak, unless due to the number of speakers wanting to
<br />speak a decision is made to provide a different amount of time to speak.
<br />INPERSON OPTION Members of the public can provide inperson comments at the
<br />podium in the Council Chamber. The Council Chamber will have seating available for
<br />members of the public to attend the meeting inperson. Public comments are limited to
<br />three (3) minutes per speaker, unless a different time is announced by the presiding
<br />chair. Speakers who wish to address the Council must do so by submitting a
<br />“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.
<br />for all other designated public comment periods as listed below. Cards will not be
<br />accepted after the Public Comment Session begins without the permission of the
<br />presiding chair.
<br />The following designated public comment periods are:
<br />1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live
<br />comments on closed session items by joining Zoom or the Conference Call as described in
<br />the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open
<br />at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your
<br />hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by
<br />4:00 p.m. will not be permitted to speak.
<br />2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA
<br />ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or
<br />the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS
<br />OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE
<br />CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in
<br />the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.
<br />3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide
<br />comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON
<br />PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be
<br />permitted to speak.
<br />4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide
<br />comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON
<br />PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be
<br />permitted to speak.
<br />TRANSLATION SERVICES Spanish interpreting services are provided at City
<br />Council meetings. Simultaneous Spanish interpretation is provided through the use
<br />of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those
<br />wishing to address the City Council at the podium.
<br />La ciudad provee servicios de interpretación al español en las juntas del Consejo.
<br /> La interpretación simultánea al español se ofrece por medio del uso de audífonos y
<br />la interpretación consecutiva (español a inglés) también está disponible para
<br />cualquiera que desee dirigirse al concilio municipal en el podio.
<br />About the Agenda
<br />To download or view the attachments (staff report and other supporting documentation) for
<br />each agenda item, you must select the agenda item to see the attachments to either open in
<br />a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).
<br />CLOSED SESSION
<br />CALL TO ORDER
<br />ATTENDANCE Council Members Phil Bacerra
<br />Johnathan Ryan Hernandez
<br />David Penaloza
<br />Thai Viet Phan
<br />Benjamin Vazquez
<br />Mayor Pro Tem Jessie Lopez
<br />Mayor Valerie Amezcua
<br />Acting City Manager Steven A. Mendoza
<br />City Attorney Sonia R. Carvalho
<br />City Clerk Jennifer L. Hall
<br />ROLL CALL
<br />ADDITIONS\DELETIONS TO CLOSED SESSION
<br />PUBLIC COMMENTS – Members of the public may address the City Council on Closed
<br />Session items.
<br />RECESS – City Council will recess to Closed Session for the purpose of conducting regular
<br />City business.
<br />CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain
<br />matters without members of the public present. The City Council finds, based on advice from
<br />the City Attorney, that discussion in open session of the following matters will prejudice the
<br />position of the City in existing and anticipated litigation:
<br />1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to
<br />Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:
<br />Jesus Morales Guerrero v. City of Santa Ana, Michael Claborn, and DOES 1 through
<br />50, Orange County Superior Court, Case No. 30202101223509
<br />2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO
<br />LITIGATION pursuant to Government Code Section 54956.9(d)(2):
<br />One matter [personnel claim]
<br />3.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to
<br />Government Code Section 54956.9(d)(2):
<br />One (1) matter
<br />4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
<br />54957.6(a):
<br />Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director
<br />Employee Organization:
<br /> Santa Ana Police Officers Association (POA)
<br /> Confidential Association of Santa Ana (CASA)
<br />5.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
<br />Section 54957(b)(1)
<br />Title: City Attorney
<br />6.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
<br />Section 54957(b)(1):
<br />Title: Acting City Manager
<br />7.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code
<br />Section 54957
<br />Title: Acting City Manager/Interim City Manager/Permanent City Manager
<br />8.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
<br />54957.6
<br />Agency Designated Representative: Sonia R. Carvalho, City Attorney
<br />Unrepresented Employee: City Manager
<br />RECONVENE – City Council will reconvene to continue regular City business.
<br />CITY COUNCIL REGULAR OPEN SESSION
<br />CALL TO ORDER
<br />ATTENDANCE Council Members Phil Bacerra
<br />Johnathan Ryan Hernandez
<br />David Penaloza
<br />Thai Viet Phan
<br />Benjamin Vazquez
<br />Mayor Pro Tem Jessie Lopez
<br />Mayor Valerie Amezcua
<br />Acting City Manager Steven A. Mendoza
<br />City Attorney Sonia R. Carvalho
<br />City Clerk Jennifer L. Hall
<br />ROLL CALL
<br />PLEDGE OF ALLEGIANCE Mayor Amezcua
<br />WORDS OF INSPIRATION Fr. Mario A. Juarez, Saint Anne Church
<br />ADDITIONS\DELETIONS TO THE AGENDA
<br />CEREMONIAL PRESENTATIONS
<br />1.Proclamation present by Mayor Amezcua to Beta Cell Foundation declaring November
<br />2023 as Diabetes Month
<br />2.Proclamation presented by Mayor Pro Tem Lopez to Family Court Awareness Month
<br />Committee declaring November 2023 as Family Court Awareness Month
<br />3.City Tile and Proclamation presented by Councilmember Penaloza to Santa Ana
<br />Police Chief David Valentin Congratulating him on his Retirement and 33 years of
<br />Distinguished Service to the Community
<br />STAFF PRESENTATIONS
<br />4.U.S. Army Corps of Engineers Santiago Creek Flood Risk Management Project
<br />5.Homelessness Update
<br />CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed
<br />Session.
<br />PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for
<br />ALL comments on agenda and nonagenda items, with the exception of public hearings.
<br />Comments for public hearings will take place after the hearing is opened.
<br />CONSENT CALENDAR
<br />RECOMMENDED ACTION: Approve staff recommendations on the following
<br />Consent Calendar Items: 6 through 37 and waive readings of resolutions and
<br />ordinances.
<br />6.Excused Absences
<br />Department(s): City Clerk’s Office
<br />Recommended Action: Excuse the absent members.
<br />7.Appoint Members to the Rental Housing Board Nominated by Mayor Pro Tem Lopez
<br />and Councilmember Vazquez for a Full Term Expiring in 2027
<br />Department(s): City Clerk’s Office
<br />Recommended Action: 1. Appoint Josephine Mendoza nominated by Mayor Pro
<br />Tem Lopez to the Rental Housing Board as a Mobilehome Tenant Representative for a
<br />full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2
<br />236(a), requires five affirmative votes)
<br />2. Appoint Tracy La nominated by Councilmember Vazquez to the Rental Housing
<br />Board as an AtLarge Member with no financial interest in and no ownership of
<br />incominggenerating rental housing for a full term expiring in 2027 and administer the
<br />Oath of Office. (Pursuant to SAMC Sec. 2236(a), requires five affirmative votes)
<br />8.Minutes from the Regular Meetings of February 7, 2023 and February 21, 2023, and
<br />from the Special Closed Session and Regular Meetings of March 7, 2023 and March
<br />21, 2023.
<br />Department(s): City Clerk’s Office
<br />Recommended Action: Approve minutes.
<br />9.Quarterly Report for Housing Division Projects and Activities for the period of July 1,
<br />2023 to September 30, 2023
<br />Department(s): Community Development Agency
<br />Recommended Action: Receive and file the Quarterly Report for Housing Division
<br />projects and activities for the period of July 1, 2023 to September 30, 2023.
<br />10.Approve Release of Nonprofit Community Development Block Grant Application for
<br />Fiscal Years 2024–26
<br />Department(s): Community Development Agency
<br />Recommended Action: Approve the release of Nonprofit Community Development
<br />Block Grant Application for Fiscal Years 2024–26.
<br />11.Approve an Appropriation Adjustment Accepting the 2022 Proposition 69 – DNA
<br />Identification Funds and Award Purchase Order to Foster + Freeman for Crimelite
<br />AUTO Camera Kits for the Santa Ana Police Department in the amount of $113,462
<br />(Specification No.23161) (NonGeneral Fund and General Fund)
<br />Department(s): Police Department
<br />Recommended Action: 1. Approve an appropriation adjustment recognizing
<br />$103,500 in the Police Special Revenue account and appropriate same to
<br />expenditure account. (Requires five affirmative votes)
<br />2. Authorize a onetime purchase and payment of Purchase Order to Foster +
<br />Freeman for three Crimelite AUTO camera kits in the amount of $113,462, subject to
<br />nonsubstantive changes approved by the City Manager and City Attorney.
<br />12.Fiscal Year 202324 First Quarter Budget Report and Proposed Appropriation
<br />Adjustments
<br />Department(s): Finance and Management Services
<br />Recommended Action:
<br />1. Approve the appropriation adjustments to General Fund expenditures as
<br />detailed in the body of this report, with a net reduction of $408,196 and a net
<br />reduction to the General Fund revenue estimates of $530,000. (Requires five
<br />affirmative votes)
<br />2. Receive and file the First Quarter Budget Update.
<br />13.Amend Blanket Order Contract with Grainger, Inc. for Maintenance, Repair, and
<br />Operational Supplies, for a revised nottoexceed amount of $1,450,000.
<br />(Specification No. 20001) (General Fund)
<br />Department(s): Finance and Management Services
<br />Recommended Action: Authorize the City Manager to execute an amendment to
<br />increase the Blanket Order Contract authority with Grainger, Inc. for the purchase of
<br />maintenance, repair, and operational supplies by $100,000, for a revised annual
<br />amount nottoexceed $350,000 for the current contract term expiring December 31,
<br />2023, and one remaining oneyear renewal option, subject to nonsubstantive
<br />changes approved by the City Manager and City Attorney.
<br />14.Award Aggregate Blanket Order Contracts to 1Step Ahead, Branded Gifts Plus,
<br />BSN Sports, LLC, Loso Creation, and So. Cal Embroidery, LLC for Custom Imprint
<br />Clothing and Accessories, in a nottoexceed aggregate amount of $2,125,000
<br />(Specification No. 23129A). (General Fund & NonGeneral Fund)
<br />Department(s): Finance and Management Services
<br />Recommended Action: Award aggregate blanket order contracts to vendors listed
<br />below for the purchase of custom imprint clothing and accessories on an asneeded
<br />basis in an annual amount not toexceed $425,000, with a total aggregate contract
<br />amount nottoexceed $2,125,000, for an initial twoyear term expiring on November
<br />30, 2025, with provisions for three, oneyear renewal options, subject to non
<br />substantive changes approved by the City Manager and City Attorney.
<br /> Vendor Location Location
<br />1Step Ahead Huntington Beach, CA
<br />Branded Gifts Plus El Cajon, CA
<br />BSN Sports, LLC Dallas, TX
<br />Loso Creation Santa Ana, CA
<br />So. Cal Embroidery, LLC Santa Ana, CA
<br />15.Amend Blanket Order Contract with ODP Business Solutions, LLC (Office Depot, Inc.)
<br />for Office Supplies, for a revised nottoexceed amount of $1,000,000 (Specification
<br />No. 22061) (General Fund)
<br />Department(s): Finance and Management Services
<br />Recommended Action: Authorize the City Manager to execute an amendment to
<br />increase the Blanket Order Contract authority with ODP Business Solutions, LLC for
<br />the purchase of office supplies by $75,000 per year for a revised annual amount not
<br />toexceed $250,000 for the current contract term expiring May 31, 2024, and three
<br />remaining oneyear renewal options, subject to nonsubstantive changes approved by
<br />the City Manager and City Attorney.
<br />16.Amend the Blanket Order Contract for the Purchase of Paper Products and
<br />Miscellaneous Supplies with American Sanitary Supply, Inc., for a Revised Contract
<br />Amount Not to Exceed $1,220,000 for the Remainder of Contract Term and
<br />Remaining Renewal Options (Specification No. 21043) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Amend Blanket Order Contract with American Sanitary
<br />Supply, Inc., for paper products and related supplies, increasing the contract amount
<br />by $800,000, for a new total not to exceed $1,220,000, for the remainder of the
<br />current term expiring September 20, 2024, and the remaining oneyear renewal
<br />period, subject to nonsubstantive changes approved by the City Manager and City
<br />Attorney.
<br />17.Amend the Blanket Order Contracts for the Purchase of Rock, Sand, and Gravel with
<br />PTI Sand & Gravel, Inc., for a New Amount Not to Exceed $1,012,500 (Specification
<br />21134) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute an amendment to
<br />increase the contract amount by $525,000, for a new annual amount not to exceed
<br />$247,500, and a total contract amount not to exceed $1,012,500 for the remainder of
<br />the current term expiring December 31, 2023, with three oneyear renewal periods,
<br />subject to nonsubstantive changes approved by the City Manager and City Attorney
<br />18.Amend Blanket Order Contracts for Equipment Rentals with Sunbelt Rentals, United
<br />Rentals, and Herc Rentals for a Revised Total Amount not to Exceed $2,550,000
<br />(Specification No. 22045) (General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute an amendment to the
<br />Blanket Order Contracts for equipment rentals to increase the annual aggregate
<br />amount by $290,000, for a revised total annual amount not to exceed $568,000, and a
<br />total contract amount not to exceed $2,550,000 for the remainder of the current term
<br />expiring April 19, 2024, and three remaining oneyear renewal periods, subject to
<br />nonsubstantive changes approved by the City Manager and City Attorney.
<br />19.Award Aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc,
<br />SiteOne Landscape Supply, and Waterline Technologies, Inc. for Chemical Products,
<br />in An Aggregate Amount Not to Exceed $1,000,000 (Specification No. 23104) (Non
<br />General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Award aggregate Blanket Order Contracts to Heritage
<br />Landscape Supply Group, Inc., SiteOne Landscape Supply, and Waterline
<br />Technologies, Inc. for chemical products on an asneeded basis in an annual amount
<br />of $200,000 and total aggregate amount not to exceed $1,000,000 for an initial three
<br />year period beginning December 1, 2023 and expiring November 30, 2026, with
<br />provisions for two oneyear renewal options, subject to nonsubstantive changes
<br />approved by the City Manager and City Attorney.
<br />20.Award Purchase Order to Bizon Group, Inc. for Storage Containers (IFB 23103)
<br />(NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize a onetime purchase and payment of Purchase
<br />Order to Bizon Group, Inc for thirteen new storage containers, in an amount not to
<br />exceed $128,430, subject to nonsubstantive changes approved by the City Manager
<br />and City Attorney.
<br />21.Award a Purchase Order to Seavco Inc. dba Irv Seaver Motorcycles for Sixteen BMW
<br />Motorcycles in an Amount Not to Exceed $484,806 (Specification No. 23148);
<br />Appropriation Adjustment for Future Vehicle Purchases (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: 1. Approve an appropriation adjustment recognizing
<br />$1,235,687 in prior year fund balance in the Equipment Replacement Fund, Prior Year
<br />Carry Forward revenue account and appropriate the same amount into the Equipment
<br />Replacement Fund, Machinery and Equipment expenditure account for this item and
<br />anticipated FY 20232024 replacement vehicle expenditures. (Requires five
<br />affirmative votes)
<br />2. Authorize a onetime purchase and payment of purchase order to Seavco Inc. dba
<br />Irv Seaver Motorcycles for sixteen BMW R 1250 RTP Motorcycles, in the amount of
<br />$479,806, plus a contingency amount of $5,000, for a total amount not to exceed
<br />$484,806, subject to nonsubstantive changes approved by the City Manager and City
<br />Attorney.
<br />22.Award Purchase Orders to Guaranty Chevrolet Motors, Inc. of Santa Ana and Penske
<br />Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $706,035 (Specification
<br />No. 23149) (General Fund and NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: 1. Authorize a onetime purchase and payment of purchase
<br />order to Guaranty Chevrolet Motors, Inc. for three Chevrolet Silverado 2500HD and
<br />one Chevrolet Silverado 1500 trucks, in the amount of $388,202, plus a contingency
<br />amount of $20,000, for a total amount not to exceed $408,202, subject to non
<br />substantive changes approved by the City Manager and City Attorney.
<br />2. Authorize a onetime purchase and payment of purchase order to Penske
<br />Chevrolet of Cerritos for six Chevrolet Colorado trucks, in the amount of $277,833,
<br />plus a contingency amount of $20,000, for a total amount not to exceed $297,833,
<br />subject to nonsubstantive changes approved by the City Manager and City Attorney.
<br />23.Award a Purchase Order to South Coast Bobcat for One Bobcat S66 Loader Vehicle
<br />with Trailer in an Amount Not to Exceed $128,968 (Specification No. 23160) (Non
<br />General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize a onetime purchase and payment of purchase
<br />order to South Coast Bobcat for one Bobcat S66 with Trailer, in the amount of
<br />$118,968, plus a contingency amount of $10,000, for a total amount not to exceed
<br />$128,968, subject to nonsubstantive changes approved by the City Manager and City
<br />Attorney.
<br />24.Approve Additional Contingency Funds in the Amount of $310,000 for an Existing
<br />Construction Contract with Vido Samarzich, Inc., and Additional Contract
<br />Administration, Inspection and Testing in the Amount of $40,000 with an Estimated
<br />Project Delivery Cost of $1,650,000 for the Glenwood Place Water Improvements
<br />Project (Project No. 236476) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Approve an amendment to the Project Cost Analysis in the
<br />amount of $350,000 (previouslyapproved transfer of funds for the Main Street Slurry
<br />Project No. 206959) for $310,000 in additional contingency funds and $40,000 in
<br />additional contract administration, inspection, and testing, for a new estimated total
<br />construction delivery cost of $1,650,000, subject to nonsubstantive changes
<br />approved by the City Manager and City Attorney.
<br />25.Award a Construction Contract to Dominguez General Engineering, Inc. in the Amount
<br />of $2,133,362 for the North East Annexation Water & Sewer Main Improvements, with
<br />an Estimated Project Delivery Cost of $2,986,706 (Project Nos. 216453, 216619 &
<br />246710) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: 1. Approve an appropriation adjustment recognizing prior
<br />year fund balance of $711,814 in the Select Street Construction, Prior Year Carry
<br />Forward revenue account and appropriating the same amount to the Select Street
<br />Construction, Improvements Other Than Building expenditure account for current year
<br />expenditures. (Requires five affirmative votes)
<br />2. Approve an appropriation adjustment accepting California State Water Resources
<br />Control Board’s Drinking Water State Revolving Fund loan funds in the amount of
<br />$1,529,220 into the Sanitary Sewer Capital Recovery Charges, Financing Proceeds
<br />revenue account and appropriate the same amount to the Sanitary Sewer Capital
<br />Recovery Charges, Improvements Other Than Building expenditure account for current
<br />year expenditures. (Requires five affirmative votes)
<br />3. Approve an amendment to the FY 202324 Capital Improvement Program to
<br />include $711,814 and $1,529,220 in construction funds for the North East Annexation
<br />Water & Sewer Main Improvements Project.
<br />4. Award a construction contract to Dominguez General Engineering, Inc., the lowest
<br />responsible bidder, in accordance with the base bid in the amount of $2,133,362,
<br />subject to change orders (nottoexceed 25% of the base bid) in accordance with the
<br />Greenbook: Standard Specifications for Public Works Construction, for construction
<br />of the North East Annexation Water & Sewer Main Improvements Project, for a term
<br />beginning November 7, 2023, and ending upon project completion, and authorize the
<br />City Manager to execute the contract subject to nonsubstantive changes approved by
<br />the City Manager and the City Attorney.
<br />5. Approve the Project Cost Analysis for a total estimated construction delivery cost of
<br />$2,986,706 which includes $2,133,362 for the construction contract, $320,004 for
<br />contract administration, inspection, and testing, and a $533,340 project contingency
<br />for unanticipated or unforeseen work.
<br />6. Determine that in accordance with the California Environmental Quality Act
<br />(CEQA), a Mitigated Negative Declaration was prepared for the project and was filed
<br />with document number 202385000522.
<br />26.Approve Municipal Facilities License Agreement with TMobile West LLC
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute an agreement with T
<br />Mobile West LLC for the use of certain City facilities for a tenyear period, with
<br />provisions for two automatic fiveyear extensions, subject to nonsubstantive changes
<br />approved by the City Manager and City Attorney (Agreement No. 2023XXX).
<br />27.Award an Agreement to Revenue & Cost Specialists, LLC for Comprehensive Impact
<br />Fee Study Consulting Services Not to Exceed $115,150 (General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute a consulting services
<br />agreement with Revenue & Cost Specialists, LLC for a twoyear term beginning
<br />November 7, 2023, and ending November 6, 2025 for the preparation of a
<br />Comprehensive Development Impact Fee Study, for a total amount not to exceed
<br />$115,150, subject to nonsubstantive changes approved by the City Manager and City
<br />Attorney (Agreement No. 2023XXX).
<br />28.Approve Amendments to Agreements with Eduardo Garcia dba Dynamic Video
<br />Communications, LLC, IPTV International Inc. dba TV Pro Gear, Inc., and Thomas
<br />Bystry dba Video Engineering Services to Continue Video Production Services for
<br />City Council Meetings and Other AsNeeded Video Services (General Fund)
<br />Department(s): City Manager Office
<br />Recommended Action: Authorize the City Manager to execute first amendments to
<br />the agreements with Dynamic Video Communications, LLC, TV Pro Gear, Inc., and
<br />Video Engineering Services to continue video production services for City Council
<br />meetings and other asneeded video services for the period of January 1, 2024
<br />through December 31, 2024, for a shared aggregate amount not to exceed $200,000,
<br />for a total aggregate amount not to exceed $800,000 subject to substantive changes
<br />approved by the City Manager and City Attorney (Agreement No. 2023XXX).
<br />29.Approve a Second Amendment to the Agreement with RSG, Inc. for the
<br />Administration, Management, and Implementation of the Rent Stabilization and Just
<br />Cause Eviction Ordinance on an AsNeeded Basis in an Amount not to exceed
<br />$500,000
<br />Department(s): Community Development Agency
<br />Recommended Action: Authorize the City Manager to execute a Second
<br />Amendment to the Agreement with RSG, Inc., for the administration, management,
<br />and implementation of the Rent Stabilization and Just Cause Eviction Ordinance, for
<br />an amount not to exceed $500,000, for a total agreement amount not to exceed
<br />$1,300,000, subject to nonsubstantive changes approved by the City Manager and
<br />City Attorney (Agreement No. 2023XXX).
<br />30.Approve an Agreement with America on Track and Nati’s House dba Neutral Ground
<br />for Gang Prevention and Intervention Program Services that promotes a proactive,
<br />preventative approach to addressing concerns with atrisk youth and gang activity
<br />(Revive Santa Ana Program)
<br />Department(s): Community Development Agency
<br />Recommended Action:
<br />1. Authorize the City Manager to execute an agreement with America on Track in the
<br />amount of $200,000 for a oneyear term, with an option to extend for one year, for
<br />a twoyear aggregate total not to exceed $400,000, for gang prevention and
<br />intervention services, for a term beginning December 1, 2023, subject to non
<br />substantive changes approved by the City Manager and City Attorney (Agreement
<br />No. 2023XXX).
<br />2. Authorize the City Manager to execute an agreement with Nati’s House dba
<br />Neutral Ground in the amount of $200,000 for a oneyear term, with an option to
<br />extend for one year, for a twoyear aggregate total not to exceed $400,000, for
<br />gang prevention and intervention services, for a term beginning December 1,
<br />2023, subject to nonsubstantive changes approved by the City Manager and City
<br />Attorney (Agreement No. 2023XXX).
<br />31.Approve a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent
<br />Ergonomics for Preventative Ergonomics Assessments
<br />Department(s): Human Resources
<br />Recommended Action: Authorize the City Manager to execute a First Amendment
<br />to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics, to continue to
<br />provide preventative ergonomic assessments for City employees for an additional
<br />amount not to exceed $50,000 (not to exceed $100,000 for the entirety of the
<br />Agreement expiring on November 22, 2024), subject to nonsubstantive changes
<br />approved by the City Manager and City Attorney (Agreement No. 2023XXX).
<br />32.Approve Agreements for Qualified Consultants to Provide OnCall Environmental and
<br />Planning Services for Planning Projects and Supplemental Staff Services for an
<br />Aggregate Amount Not to Exceed $4,950,000, for up to a FiveYear Term.
<br />Department(s): Planning and Building Agency
<br />Recommended Action: Authorize the City Manager to execute agreements to
<br />engage each of the 35 environmental and planning services firms listed below, as
<br />needed, for a period of five years beginning November 7, 2023 through November 7,
<br />2028, to provide oncall environmental, technical, and planning services for the
<br />Planning and Building Agency at the fees set forth in their responses to Request for
<br />Qualifications (No. 23142) for an aggregate amount not to exceed $4,950,000, for up
<br />to a fiveyear term, subject to nonsubstantive changes by the City Manager and City
<br />Attorney (Agreement No. 2023XXX).
<br />Consultants
<br />Architectural Resource
<br />Group Interwest
<br />Ardurra Kimley Horn
<br />Ascent MGroup
<br />Aspen Environmental Group Michael Baker International
<br />Chambers Group MIG, Inc.
<br />Circlepoint Placeworks
<br />CSG Consultants Psomas
<br />De Novo Planning Group RE Consulting
<br />Dudek Rincon Consultants, Inc.
<br />ECORP Consulting, Inc.Sagecrest Planning and Environmental,
<br />LLC
<br />EcoTierra Consulting T&B Planning, Inc.
<br />ELMT Consulting Terracon
<br />Envicom Corporation The Code Group
<br />EPD Solutions, Inc.UES
<br />FCS International, Inc.Ultra Systems Environmental, Inc.
<br />GPA Consulting VCS Environmental
<br />Harris & Associates Willdan Engineering
<br />Helix Environmental
<br />Planning
<br />33.Historic Property Preservation Agreements
<br />Department(s): Planning and Building Agency
<br />Recommended Action: Authorize the City Manager, or designee, to execute the
<br />attached Mills Act agreements with the belowreferenced property owners for the
<br />identified structure(s), subject to nonsubstantive changes approved by the City
<br />Manager and City Attorney.
<br />Property Owner(s)Historic Property
<br />Preservation
<br />Agreement No.
<br />Address/House Vote by HRC
<br />The Peterson Living
<br />Trust Dated August
<br />15, 2003
<br />202307 1908 North
<br />Greenleaf Street
<br />8:0:0:0
<br />4th and Broadway
<br />OZ SPE, LLC, a
<br />Delaware Limited
<br />Liability Company
<br />202308 302 West Fourth
<br />Street
<br />8:0:0:0
<br />Determine that the proposed projects are exempt from further review in accordance
<br />with the California Environmental Quality Act as Categorical Exemptions ER No.
<br />202361 and ER No. 202378 will be filed for the projects.
<br />34.First Amendment to Agreement with TriTech Software Systems for Computer Aided
<br />Dispatch and Records Management System Software (General Fund)
<br />Department(s): Police Department
<br />Recommended Action: Authorize the City Manager to execute the First Amendment
<br />to the agreement with TriTech Software Systems for the continued implementation as
<br />well as support and maintenance of Computer Aided Dispatch and Records
<br />Management System software for an additional threeyear period beginning
<br />November 23, 2023 through November 22, 2026, subject to nonsubstantive changes
<br />approved by the City Manager and City Attorney (Agreement No. 2023XXX).
<br />35.Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting
<br />the FY 2022 Emergency Management Performance Grant (NonGeneral Fund)
<br />Department(s): Police Department
<br />Recommended Action:
<br />1. Adopt a resolution authorizing the City Manager to act on behalf of the City of
<br />Santa Ana for obtaining federal funds related to homeland security, emergency
<br />management and/or disaster recovery, provided by the U.S. Department of
<br />Homeland Security and subgranted through the State of California and the
<br />County of Orange.
<br />Resolution No. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
<br />THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR HER
<br />DESIGNEE(S) TO OBTAIN 2022 EMERGENCY MANAGEMENT
<br />PERFORMANCE GRANT FUNDS THROUGH THE COUNTY OF ORANGE
<br />2. Authorize the City Manager to execute a twoyear agreement with the County of
<br />Orange for the period of July 1, 2022 through June 30, 2024, for the FY 2022
<br />Emergency Management Performance Grant in an amount not to exceed
<br />$52,569, subject to nonsubstantive changes approved by the City Manager and
<br />City Attorney(Agreement No. 2023XXX).
<br />3. Approve an appropriation adjustment recognizing $52,569 in Law Enforcement
<br />Grants revenue account, and appropriating same to the Emergency Management
<br />Performance Grant expenditure account. (Requires five affirmative votes)
<br />36.Award Purchase Order to Advanced Exercise Fitness Solutions for Exercise
<br />Equipment in the Amount of $76,203 and Resolution to Accept Donation of Exercise
<br />Equipment for the Santa Ana Police Department Fitness Center (Specification No.
<br />23169) (NonGeneral Fund)
<br />Department(s): Police Department
<br />Recommended Action:
<br />1. Authorize a onetime purchase and payment of Purchase Order to Advanced
<br />Exercise Fitness Solutions for various Life Fitness cardio and Hammer Strength
<br />exercise equipment and installation for the Santa Ana Police Department Fitness
<br />Center in the amount of $76,203.
<br />2. Adopt a resolution accepting the donation of two Life Fitness Treadmills, valued at
<br />$14,743.97, from the Santa Ana Police Officers Association.
<br />RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL
<br />OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF GYM
<br />EQUIPMENT FROM THE SANTA ANA POLICE OFFICER ASSOCIATION FOR
<br />USE IN THE BRUCE R. CARLSON FITNESS CENTER LOCATED AT THE
<br />SANTA ANA POLICE DEPARTMENT
<br />37.Resolution Authorizing the Grant Application, Acceptance, and Execution of Grant
<br />Funds from the California State Library’s Building Forward Library Facilities
<br />Improvement Program.
<br />Department(s): Library
<br />Recommended Action: Adopt a resolution authorizing the application, acceptance,
<br />and execution of grant funds from the California State Library’s Building Forward
<br />Library Facilities Improvement Program, approval to implement the awarded project,
<br />and designate Library Services Director, Brian Sternberg, as the Authorized
<br />Representative to enter into the grant agreement
<br />**END OF CONSENT CALENDAR**
<br />BUSINESS CALENDAR
<br />38.Rental Registry Informational Report
<br />Department(s): Community Development Agency
<br />Recommended Action: Accept infomational report and provide direction to staff.
<br />39.Consider Whether to Adopt a Resolution Calling and Giving Notice of a General
<br />Municipal Election to be held in the City of Santa Ana on November 5, 2024,
<br />Requesting Consolidation with the Statewide General Election, and Placing a Ballot
<br />Measure Before the Voters Asking Whether to Amend the Santa Ana City Charter to
<br />Authorize and Implement Noncitizen Voting in Municipal Elections
<br />Department(s): City Attorney Office
<br />Recommended Action: Approve a Resolution Calling and Giving Notice of a
<br />General Municipal Election to be held in the City of Santa Ana on November 5, 2024
<br />for the Submission of a Ballot Measure to the Qualified Voters Proposing an
<br />Amendment to the Santa Ana City Charter to Authorize and Implement Noncitizen
<br />Voting in Municipal Elections.
<br />RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
<br />THE CITY OF SANTA ANA CALLING AND GIVING NOTICE OF A GENERAL
<br />MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA ON
<br />NOVEMBER 5, 2024 FOR THE SUBMISSION OF A BALLOT MEASURE TO THE
<br />QUALIFIED VOTERS ASKING IF THE CITY OF SANTA ANA SHOULD PERMIT
<br />NONCITIZEN VOTING IN ALL CITY MUNICIPAL ELECTIONS (includes determination
<br />that the Resolution is not subject to the California Environmental Quality Act (CEQA)
<br />pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines
<br />because it will not result in a direct or reasonably foreseeable indirect physical change
<br />in the environment and it is not a “project” as defined in section 15378 of the State
<br />CEQA Guidelines)
<br />**END OF BUSINESS CALENDAR**
<br />CITY MANAGER COMMENTS
<br />COUNCIL COMMENTS
<br />AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for
<br />members of the Council to provide a brief oral report on attendance of any regional board or
<br />commission meeting or any conference, meeting or event attended.
<br />ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority
<br />meeting.
<br />Future Items
<br />1. Sanitation Fee Cost of Service Study and Prop. 218 Process Authorization
<br />2. Board and Commission Members Compensation Increase
<br />3. 2024 City Council Meeting Calendar
<br />POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was
<br />posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet
<br />Access to City Council, Agency, and Authority agendas and related material is available prior
<br />to meetings at santaana.org/citymeetings.
<br />HOUSING AUTHORITY
<br />CALL TO ORDER
<br />ATTENDANCE Authority Members Phil Bacerra
<br />Johnathan Ryan Hernandez
<br />David Penaloza
<br />Thai Viet Phan
<br />Benjamin Vazquez
<br />Vice Chair Jessie Lopez
<br />Chair Valerie Amezcua
<br />Acting City Manager Stephen A. Mendoza
<br />City Attorney Sonia R. Carvalho
<br />Recording Secretary Jennifer L. Hall
<br />ROLL CALL
<br />ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
<br />PUBLIC COMMENTS – Members of the public may address Housing Authority on items on
<br />the Housing Authority agenda.
<br />CONSENT CALENDAR
<br />RECOMMENDED ACTION: Approve staff recommendations on the following
<br />Consent Calendar Items: 1 and 4 and waive readings for resolutions and
<br />ordinances.
<br />1.Excused Absences
<br />Department(s): City Clerk’s Office
<br />Recommended Action: Excuse the absent members.
<br />2.Minutes from the Regular Meeting of August 1, 2023
<br />Department(s): City Clerk’s Office
<br />Recommended Action: Approve minutes.
<br />3.Quarterly Report for the Housing Choice Voucher Program for the Period of July 1,
<br />2023 to September 30, 2023
<br />Department(s): Community Development Agency
<br />Recommended Action: Receive and file the Quarterly Report for the Housing Choice
<br />Voucher Program for the period of July 1, 2023 to September 30, 2023.
<br />4.Authorize staff to enter into a Memorandum of Understanding with CalOptima Health,
<br />Orange County Housing Authority, Anaheim Housing Authority, and Garden Grove
<br />Housing Authority, to facilitate access to supportive services for voucher holders
<br />assisted by the Housing Authority
<br />Department(s): Community Development Agency
<br />Recommended Action: Authorize the Executive Director of the Housing Authority to
<br />execute a Memorandum of Understanding with CalOptima Health to facilitate access to
<br />supportive services for voucher holders assisted by the Housing Authority.
<br />**END OF CONSENT CALENDAR**
<br />HOUSING AUTHORITY MEMBER COMMENTS
<br />ADJOURNMENT – Adjourn the Housing Authority meeting.
<br />POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was
<br />posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet
<br />Access to City Council, Agency, and Authority agendas and related material is available prior
<br />to meetings at santaana.org/citymeetings.
<br />
<br />City Council 1 11/7/2023
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