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City Council and Housing Authority MeetingPacketNovember 7, 2023CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember Ward 2Jessie LopezMayor Pro Tem Ward 3 Phil BacerraCouncilmember Ward 4Johnathan Ryan HernandezCouncilmember Ward 5 David PenalozaCouncilmember Ward 6Mayor and Council telephone: 7146476900Agenda item inquiries: 7146476520Sonia R. CarvalhoCity Attorney Steven A. MendozaActing City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – https://www.santaana.org/agendasandminutes/CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting inperson or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction, of the City Council may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING EMAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santaana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.INPERSON OPTION Members of the public can provide inperson comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting inperson. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.
<br />The following designated public comment periods are:
<br />1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live
<br />comments on closed session items by joining Zoom or the Conference Call as described in
<br />the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open
<br />at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your
<br />hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by
<br />4:00 p.m. will not be permitted to speak.
<br />2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA
<br />ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or
<br />the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS
<br />OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE
<br />CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in
<br />the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.
<br />3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide
<br />comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON
<br />PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be
<br />permitted to speak.
<br />4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide
<br />comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON
<br />PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be
<br />permitted to speak.
<br />TRANSLATION SERVICES Spanish interpreting services are provided at City
<br />Council meetings. Simultaneous Spanish interpretation is provided through the use
<br />of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those
<br />wishing to address the City Council at the podium.
<br />La ciudad provee servicios de interpretación al español en las juntas del Consejo.
<br /> La interpretación simultánea al español se ofrece por medio del uso de audífonos y
<br />la interpretación consecutiva (español a inglés) también está disponible para
<br />cualquiera que desee dirigirse al concilio municipal en el podio.
<br />About the Agenda
<br />To download or view the attachments (staff report and other supporting documentation) for
<br />each agenda item, you must select the agenda item to see the attachments to either open in
<br />a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).
<br />CLOSED SESSION
<br />CALL TO ORDER
<br />ATTENDANCE Council Members Phil Bacerra
<br />Johnathan Ryan Hernandez
<br />David Penaloza
<br />Thai Viet Phan
<br />Benjamin Vazquez
<br />Mayor Pro Tem Jessie Lopez
<br />Mayor Valerie Amezcua
<br />Acting City Manager Steven A. Mendoza
<br />City Attorney Sonia R. Carvalho
<br />City Clerk Jennifer L. Hall
<br />ROLL CALL
<br />ADDITIONS\DELETIONS TO CLOSED SESSION
<br />PUBLIC COMMENTS – Members of the public may address the City Council on Closed
<br />Session items.
<br />RECESS – City Council will recess to Closed Session for the purpose of conducting regular
<br />City business.
<br />CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain
<br />matters without members of the public present. The City Council finds, based on advice from
<br />the City Attorney, that discussion in open session of the following matters will prejudice the
<br />position of the City in existing and anticipated litigation:
<br />1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to
<br />Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:
<br />Jesus Morales Guerrero v. City of Santa Ana, Michael Claborn, and DOES 1 through
<br />50, Orange County Superior Court, Case No. 30202101223509
<br />2.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO
<br />LITIGATION pursuant to Government Code Section 54956.9(d)(2):
<br />One matter [personnel claim]
<br />3.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to
<br />Government Code Section 54956.9(d)(2):
<br />One (1) matter
<br />4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
<br />54957.6(a):
<br />Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director
<br />Employee Organization:
<br /> Santa Ana Police Officers Association (POA)
<br /> Confidential Association of Santa Ana (CASA)
<br />5.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
<br />Section 54957(b)(1)
<br />Title: City Attorney
<br />6.PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
<br />Section 54957(b)(1):
<br />Title: Acting City Manager
<br />7.PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code
<br />Section 54957
<br />Title: Acting City Manager/Interim City Manager/Permanent City Manager
<br />8.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
<br />54957.6
<br />Agency Designated Representative: Sonia R. Carvalho, City Attorney
<br />Unrepresented Employee: City Manager
<br />RECONVENE – City Council will reconvene to continue regular City business.
<br />CITY COUNCIL REGULAR OPEN SESSION
<br />CALL TO ORDER
<br />ATTENDANCE Council Members Phil Bacerra
<br />Johnathan Ryan Hernandez
<br />David Penaloza
<br />Thai Viet Phan
<br />Benjamin Vazquez
<br />Mayor Pro Tem Jessie Lopez
<br />Mayor Valerie Amezcua
<br />Acting City Manager Steven A. Mendoza
<br />City Attorney Sonia R. Carvalho
<br />City Clerk Jennifer L. Hall
<br />ROLL CALL
<br />PLEDGE OF ALLEGIANCE Mayor Amezcua
<br />WORDS OF INSPIRATION Fr. Mario A. Juarez, Saint Anne Church
<br />ADDITIONS\DELETIONS TO THE AGENDA
<br />CEREMONIAL PRESENTATIONS
<br />1.Proclamation present by Mayor Amezcua to Beta Cell Foundation declaring November
<br />2023 as Diabetes Month
<br />2.Proclamation presented by Mayor Pro Tem Lopez to Family Court Awareness Month
<br />Committee declaring November 2023 as Family Court Awareness Month
<br />3.City Tile and Proclamation presented by Councilmember Penaloza to Santa Ana
<br />Police Chief David Valentin Congratulating him on his Retirement and 33 years of
<br />Distinguished Service to the Community
<br />STAFF PRESENTATIONS
<br />4.U.S. Army Corps of Engineers Santiago Creek Flood Risk Management Project
<br />5.Homelessness Update
<br />CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed
<br />Session.
<br />PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for
<br />ALL comments on agenda and nonagenda items, with the exception of public hearings.
<br />Comments for public hearings will take place after the hearing is opened.
<br />CONSENT CALENDAR
<br />RECOMMENDED ACTION: Approve staff recommendations on the following
<br />Consent Calendar Items: 6 through 37 and waive readings of resolutions and
<br />ordinances.
<br />6.Excused Absences
<br />Department(s): City Clerk’s Office
<br />Recommended Action: Excuse the absent members.
<br />7.Appoint Members to the Rental Housing Board Nominated by Mayor Pro Tem Lopez
<br />and Councilmember Vazquez for a Full Term Expiring in 2027
<br />Department(s): City Clerk’s Office
<br />Recommended Action: 1. Appoint Josephine Mendoza nominated by Mayor Pro
<br />Tem Lopez to the Rental Housing Board as a Mobilehome Tenant Representative for a
<br />full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2
<br />236(a), requires five affirmative votes)
<br />2. Appoint Tracy La nominated by Councilmember Vazquez to the Rental Housing
<br />Board as an AtLarge Member with no financial interest in and no ownership of
<br />incominggenerating rental housing for a full term expiring in 2027 and administer the
<br />Oath of Office. (Pursuant to SAMC Sec. 2236(a), requires five affirmative votes)
<br />8.Minutes from the Regular Meetings of February 7, 2023 and February 21, 2023, and
<br />from the Special Closed Session and Regular Meetings of March 7, 2023 and March
<br />21, 2023.
<br />Department(s): City Clerk’s Office
<br />Recommended Action: Approve minutes.
<br />9.Quarterly Report for Housing Division Projects and Activities for the period of July 1,
<br />2023 to September 30, 2023
<br />Department(s): Community Development Agency
<br />Recommended Action: Receive and file the Quarterly Report for Housing Division
<br />projects and activities for the period of July 1, 2023 to September 30, 2023.
<br />10.Approve Release of Nonprofit Community Development Block Grant Application for
<br />Fiscal Years 2024–26
<br />Department(s): Community Development Agency
<br />Recommended Action: Approve the release of Nonprofit Community Development
<br />Block Grant Application for Fiscal Years 2024–26.
<br />11.Approve an Appropriation Adjustment Accepting the 2022 Proposition 69 – DNA
<br />Identification Funds and Award Purchase Order to Foster + Freeman for Crimelite
<br />AUTO Camera Kits for the Santa Ana Police Department in the amount of $113,462
<br />(Specification No.23161) (NonGeneral Fund and General Fund)
<br />Department(s): Police Department
<br />Recommended Action: 1. Approve an appropriation adjustment recognizing
<br />$103,500 in the Police Special Revenue account and appropriate same to
<br />expenditure account. (Requires five affirmative votes)
<br />2. Authorize a onetime purchase and payment of Purchase Order to Foster +
<br />Freeman for three Crimelite AUTO camera kits in the amount of $113,462, subject to
<br />nonsubstantive changes approved by the City Manager and City Attorney.
<br />12.Fiscal Year 202324 First Quarter Budget Report and Proposed Appropriation
<br />Adjustments
<br />Department(s): Finance and Management Services
<br />Recommended Action:
<br />1. Approve the appropriation adjustments to General Fund expenditures as
<br />detailed in the body of this report, with a net reduction of $408,196 and a net
<br />reduction to the General Fund revenue estimates of $530,000. (Requires five
<br />affirmative votes)
<br />2. Receive and file the First Quarter Budget Update.
<br />13.Amend Blanket Order Contract with Grainger, Inc. for Maintenance, Repair, and
<br />Operational Supplies, for a revised nottoexceed amount of $1,450,000.
<br />(Specification No. 20001) (General Fund)
<br />Department(s): Finance and Management Services
<br />Recommended Action: Authorize the City Manager to execute an amendment to
<br />increase the Blanket Order Contract authority with Grainger, Inc. for the purchase of
<br />maintenance, repair, and operational supplies by $100,000, for a revised annual
<br />amount nottoexceed $350,000 for the current contract term expiring December 31,
<br />2023, and one remaining oneyear renewal option, subject to nonsubstantive
<br />changes approved by the City Manager and City Attorney.
<br />14.Award Aggregate Blanket Order Contracts to 1Step Ahead, Branded Gifts Plus,
<br />BSN Sports, LLC, Loso Creation, and So. Cal Embroidery, LLC for Custom Imprint
<br />Clothing and Accessories, in a nottoexceed aggregate amount of $2,125,000
<br />(Specification No. 23129A). (General Fund & NonGeneral Fund)
<br />Department(s): Finance and Management Services
<br />Recommended Action: Award aggregate blanket order contracts to vendors listed
<br />below for the purchase of custom imprint clothing and accessories on an asneeded
<br />basis in an annual amount not toexceed $425,000, with a total aggregate contract
<br />amount nottoexceed $2,125,000, for an initial twoyear term expiring on November
<br />30, 2025, with provisions for three, oneyear renewal options, subject to non
<br />substantive changes approved by the City Manager and City Attorney.
<br /> Vendor Location Location
<br />1Step Ahead Huntington Beach, CA
<br />Branded Gifts Plus El Cajon, CA
<br />BSN Sports, LLC Dallas, TX
<br />Loso Creation Santa Ana, CA
<br />So. Cal Embroidery, LLC Santa Ana, CA
<br />15.Amend Blanket Order Contract with ODP Business Solutions, LLC (Office Depot, Inc.)
<br />for Office Supplies, for a revised nottoexceed amount of $1,000,000 (Specification
<br />No. 22061) (General Fund)
<br />Department(s): Finance and Management Services
<br />Recommended Action: Authorize the City Manager to execute an amendment to
<br />increase the Blanket Order Contract authority with ODP Business Solutions, LLC for
<br />the purchase of office supplies by $75,000 per year for a revised annual amount not
<br />toexceed $250,000 for the current contract term expiring May 31, 2024, and three
<br />remaining oneyear renewal options, subject to nonsubstantive changes approved by
<br />the City Manager and City Attorney.
<br />16.Amend the Blanket Order Contract for the Purchase of Paper Products and
<br />Miscellaneous Supplies with American Sanitary Supply, Inc., for a Revised Contract
<br />Amount Not to Exceed $1,220,000 for the Remainder of Contract Term and
<br />Remaining Renewal Options (Specification No. 21043) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Amend Blanket Order Contract with American Sanitary
<br />Supply, Inc., for paper products and related supplies, increasing the contract amount
<br />by $800,000, for a new total not to exceed $1,220,000, for the remainder of the
<br />current term expiring September 20, 2024, and the remaining oneyear renewal
<br />period, subject to nonsubstantive changes approved by the City Manager and City
<br />Attorney.
<br />17.Amend the Blanket Order Contracts for the Purchase of Rock, Sand, and Gravel with
<br />PTI Sand & Gravel, Inc., for a New Amount Not to Exceed $1,012,500 (Specification
<br />21134) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute an amendment to
<br />increase the contract amount by $525,000, for a new annual amount not to exceed
<br />$247,500, and a total contract amount not to exceed $1,012,500 for the remainder of
<br />the current term expiring December 31, 2023, with three oneyear renewal periods,
<br />subject to nonsubstantive changes approved by the City Manager and City Attorney
<br />18.Amend Blanket Order Contracts for Equipment Rentals with Sunbelt Rentals, United
<br />Rentals, and Herc Rentals for a Revised Total Amount not to Exceed $2,550,000
<br />(Specification No. 22045) (General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute an amendment to the
<br />Blanket Order Contracts for equipment rentals to increase the annual aggregate
<br />amount by $290,000, for a revised total annual amount not to exceed $568,000, and a
<br />total contract amount not to exceed $2,550,000 for the remainder of the current term
<br />expiring April 19, 2024, and three remaining oneyear renewal periods, subject to
<br />nonsubstantive changes approved by the City Manager and City Attorney.
<br />19.Award Aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc,
<br />SiteOne Landscape Supply, and Waterline Technologies, Inc. for Chemical Products,
<br />in An Aggregate Amount Not to Exceed $1,000,000 (Specification No. 23104) (Non
<br />General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Award aggregate Blanket Order Contracts to Heritage
<br />Landscape Supply Group, Inc., SiteOne Landscape Supply, and Waterline
<br />Technologies, Inc. for chemical products on an asneeded basis in an annual amount
<br />of $200,000 and total aggregate amount not to exceed $1,000,000 for an initial three
<br />year period beginning December 1, 2023 and expiring November 30, 2026, with
<br />provisions for two oneyear renewal options, subject to nonsubstantive changes
<br />approved by the City Manager and City Attorney.
<br />20.Award Purchase Order to Bizon Group, Inc. for Storage Containers (IFB 23103)
<br />(NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize a onetime purchase and payment of Purchase
<br />Order to Bizon Group, Inc for thirteen new storage containers, in an amount not to
<br />exceed $128,430, subject to nonsubstantive changes approved by the City Manager
<br />and City Attorney.
<br />21.Award a Purchase Order to Seavco Inc. dba Irv Seaver Motorcycles for Sixteen BMW
<br />Motorcycles in an Amount Not to Exceed $484,806 (Specification No. 23148);
<br />Appropriation Adjustment for Future Vehicle Purchases (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: 1. Approve an appropriation adjustment recognizing
<br />$1,235,687 in prior year fund balance in the Equipment Replacement Fund, Prior Year
<br />Carry Forward revenue account and appropriate the same amount into the Equipment
<br />Replacement Fund, Machinery and Equipment expenditure account for this item and
<br />anticipated FY 20232024 replacement vehicle expenditures. (Requires five
<br />affirmative votes)
<br />2. Authorize a onetime purchase and payment of purchase order to Seavco Inc. dba
<br />Irv Seaver Motorcycles for sixteen BMW R 1250 RTP Motorcycles, in the amount of
<br />$479,806, plus a contingency amount of $5,000, for a total amount not to exceed
<br />$484,806, subject to nonsubstantive changes approved by the City Manager and City
<br />Attorney.
<br />22.Award Purchase Orders to Guaranty Chevrolet Motors, Inc. of Santa Ana and Penske
<br />Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $706,035 (Specification
<br />No. 23149) (General Fund and NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: 1. Authorize a onetime purchase and payment of purchase
<br />order to Guaranty Chevrolet Motors, Inc. for three Chevrolet Silverado 2500HD and
<br />one Chevrolet Silverado 1500 trucks, in the amount of $388,202, plus a contingency
<br />amount of $20,000, for a total amount not to exceed $408,202, subject to non
<br />substantive changes approved by the City Manager and City Attorney.
<br />2. Authorize a onetime purchase and payment of purchase order to Penske
<br />Chevrolet of Cerritos for six Chevrolet Colorado trucks, in the amount of $277,833,
<br />plus a contingency amount of $20,000, for a total amount not to exceed $297,833,
<br />subject to nonsubstantive changes approved by the City Manager and City Attorney.
<br />23.Award a Purchase Order to South Coast Bobcat for One Bobcat S66 Loader Vehicle
<br />with Trailer in an Amount Not to Exceed $128,968 (Specification No. 23160) (Non
<br />General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize a onetime purchase and payment of purchase
<br />order to South Coast Bobcat for one Bobcat S66 with Trailer, in the amount of
<br />$118,968, plus a contingency amount of $10,000, for a total amount not to exceed
<br />$128,968, subject to nonsubstantive changes approved by the City Manager and City
<br />Attorney.
<br />24.Approve Additional Contingency Funds in the Amount of $310,000 for an Existing
<br />Construction Contract with Vido Samarzich, Inc., and Additional Contract
<br />Administration, Inspection and Testing in the Amount of $40,000 with an Estimated
<br />Project Delivery Cost of $1,650,000 for the Glenwood Place Water Improvements
<br />Project (Project No. 236476) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Approve an amendment to the Project Cost Analysis in the
<br />amount of $350,000 (previouslyapproved transfer of funds for the Main Street Slurry
<br />Project No. 206959) for $310,000 in additional contingency funds and $40,000 in
<br />additional contract administration, inspection, and testing, for a new estimated total
<br />construction delivery cost of $1,650,000, subject to nonsubstantive changes
<br />approved by the City Manager and City Attorney.
<br />25.Award a Construction Contract to Dominguez General Engineering, Inc. in the Amount
<br />of $2,133,362 for the North East Annexation Water & Sewer Main Improvements, with
<br />an Estimated Project Delivery Cost of $2,986,706 (Project Nos. 216453, 216619 &
<br />246710) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: 1. Approve an appropriation adjustment recognizing prior
<br />year fund balance of $711,814 in the Select Street Construction, Prior Year Carry
<br />Forward revenue account and appropriating the same amount to the Select Street
<br />Construction, Improvements Other Than Building expenditure account for current year
<br />expenditures. (Requires five affirmative votes)
<br />2. Approve an appropriation adjustment accepting California State Water Resources
<br />Control Board’s Drinking Water State Revolving Fund loan funds in the amount of
<br />$1,529,220 into the Sanitary Sewer Capital Recovery Charges, Financing Proceeds
<br />revenue account and appropriate the same amount to the Sanitary Sewer Capital
<br />Recovery Charges, Improvements Other Than Building expenditure account for current
<br />year expenditures. (Requires five affirmative votes)
<br />3. Approve an amendment to the FY 202324 Capital Improvement Program to
<br />include $711,814 and $1,529,220 in construction funds for the North East Annexation
<br />Water & Sewer Main Improvements Project.
<br />4. Award a construction contract to Dominguez General Engineering, Inc., the lowest
<br />responsible bidder, in accordance with the base bid in the amount of $2,133,362,
<br />subject to change orders (nottoexceed 25% of the base bid) in accordance with the
<br />Greenbook: Standard Specifications for Public Works Construction, for construction
<br />of the North East Annexation Water & Sewer Main Improvements Project, for a term
<br />beginning November 7, 2023, and ending upon project completion, and authorize the
<br />City Manager to execute the contract subject to nonsubstantive changes approved by
<br />the City Manager and the City Attorney.
<br />5. Approve the Project Cost Analysis for a total estimated construction delivery cost of
<br />$2,986,706 which includes $2,133,362 for the construction contract, $320,004 for
<br />contract administration, inspection, and testing, and a $533,340 project contingency
<br />for unanticipated or unforeseen work.
<br />6. Determine that in accordance with the California Environmental Quality Act
<br />(CEQA), a Mitigated Negative Declaration was prepared for the project and was filed
<br />with document number 202385000522.
<br />26.Approve Municipal Facilities License Agreement with TMobile West LLC
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute an agreement with T
<br />Mobile West LLC for the use of certain City facilities for a tenyear period, with
<br />provisions for two automatic fiveyear extensions, subject to nonsubstantive changes
<br />approved by the City Manager and City Attorney (Agreement No. 2023XXX).
<br />27.Award an Agreement to Revenue & Cost Specialists, LLC for Comprehensive Impact
<br />Fee Study Consulting Services Not to Exceed $115,150 (General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute a consulting services
<br />agreement with Revenue & Cost Specialists, LLC for a twoyear term beginning
<br />November 7, 2023, and ending November 6, 2025 for the preparation of a
<br />Comprehensive Development Impact Fee Study, for a total amount not to exceed
<br />$115,150, subject to nonsubstantive changes approved by the City Manager and City
<br />Attorney (Agreement No. 2023XXX).
<br />28.Approve Amendments to Agreements with Eduardo Garcia dba Dynamic Video
<br />Communications, LLC, IPTV International Inc. dba TV Pro Gear, Inc., and Thomas
<br />Bystry dba Video Engineering Services to Continue Video Production Services for
<br />City Council Meetings and Other AsNeeded Video Services (General Fund)
<br />Department(s): City Manager Office
<br />Recommended Action: Authorize the City Manager to execute first amendments to
<br />the agreements with Dynamic Video Communications, LLC, TV Pro Gear, Inc., and
<br />Video Engineering Services to continue video production services for City Council
<br />meetings and other asneeded video services for the period of January 1, 2024
<br />through December 31, 2024, for a shared aggregate amount not to exceed $200,000,
<br />for a total aggregate amount not to exceed $800,000 subject to substantive changes
<br />approved by the City Manager and City Attorney (Agreement No. 2023XXX).
<br />29.Approve a Second Amendment to the Agreement with RSG, Inc. for the
<br />Administration, Management, and Implementation of the Rent Stabilization and Just
<br />Cause Eviction Ordinance on an AsNeeded Basis in an Amount not to exceed
<br />$500,000
<br />Department(s): Community Development Agency
<br />Recommended Action: Authorize the City Manager to execute a Second
<br />Amendment to the Agreement with RSG, Inc., for the administration, management,
<br />and implementation of the Rent Stabilization and Just Cause Eviction Ordinance, for
<br />an amount not to exceed $500,000, for a total agreement amount not to exceed
<br />$1,300,000, subject to nonsubstantive changes approved by the City Manager and
<br />City Attorney (Agreement No. 2023XXX).
<br />30.Approve an Agreement with America on Track and Nati’s House dba Neutral Ground
<br />for Gang Prevention and Intervention Program Services that promotes a proactive,
<br />preventative approach to addressing concerns with atrisk youth and gang activity
<br />(Revive Santa Ana Program)
<br />Department(s): Community Development Agency
<br />Recommended Action:
<br />1. Authorize the City Manager to execute an agreement with America on Track in the
<br />amount of $200,000 for a oneyear term, with an option to extend for one year, for
<br />a twoyear aggregate total not to exceed $400,000, for gang prevention and
<br />intervention services, for a term beginning December 1, 2023, subject to non
<br />substantive changes approved by the City Manager and City Attorney (Agreement
<br />No. 2023XXX).
<br />2. Authorize the City Manager to execute an agreement with Nati’s House dba
<br />Neutral Ground in the amount of $200,000 for a oneyear term, with an option to
<br />extend for one year, for a twoyear aggregate total not to exceed $400,000, for
<br />gang prevention and intervention services, for a term beginning December 1,
<br />2023, subject to nonsubstantive changes approved by the City Manager and City
<br />Attorney (Agreement No. 2023XXX).
<br />31.Approve a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent
<br />Ergonomics for Preventative Ergonomics Assessments
<br />Department(s): Human Resources
<br />Recommended Action: Authorize the City Manager to execute a First Amendment
<br />to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics, to continue to
<br />provide preventative ergonomic assessments for City employees for an additional
<br />amount not to exceed $50,000 (not to exceed $100,000 for the entirety of the
<br />Agreement expiring on November 22, 2024), subject to nonsubstantive changes
<br />approved by the City Manager and City Attorney (Agreement No. 2023XXX).
<br />32.Approve Agreements for Qualified Consultants to Provide OnCall Environmental and
<br />Planning Services for Planning Projects and Supplemental Staff Services for an
<br />Aggregate Amount Not to Exceed $4,950,000, for up to a FiveYear Term.
<br />Department(s): Planning and Building Agency
<br />Recommended Action: Authorize the City Manager to execute agreements to
<br />engage each of the 35 environmental and planning services firms listed below, as
<br />needed, for a period of five years beginning November 7, 2023 through November 7,
<br />2028, to provide oncall environmental, technical, and planning services for the
<br />Planning and Building Agency at the fees set forth in their responses to Request for
<br />Qualifications (No. 23142) for an aggregate amount not to exceed $4,950,000, for up
<br />to a fiveyear term, subject to nonsubstantive changes by the City Manager and City
<br />Attorney (Agreement No. 2023XXX).
<br />Consultants
<br />Architectural Resource
<br />Group Interwest
<br />Ardurra Kimley Horn
<br />Ascent MGroup
<br />Aspen Environmental Group Michael Baker International
<br />Chambers Group MIG, Inc.
<br />Circlepoint Placeworks
<br />CSG Consultants Psomas
<br />De Novo Planning Group RE Consulting
<br />Dudek Rincon Consultants, Inc.
<br />ECORP Consulting, Inc.Sagecrest Planning and Environmental,
<br />LLC
<br />EcoTierra Consulting T&B Planning, Inc.
<br />ELMT Consulting Terracon
<br />Envicom Corporation The Code Group
<br />EPD Solutions, Inc.UES
<br />FCS International, Inc.Ultra Systems Environmental, Inc.
<br />GPA Consulting VCS Environmental
<br />Harris & Associates Willdan Engineering
<br />Helix Environmental
<br />Planning
<br />33.Historic Property Preservation Agreements
<br />Department(s): Planning and Building Agency
<br />Recommended Action: Authorize the City Manager, or designee, to execute the
<br />attached Mills Act agreements with the belowreferenced property owners for the
<br />identified structure(s), subject to nonsubstantive changes approved by the City
<br />Manager and City Attorney.
<br />Property Owner(s)Historic Property
<br />Preservation
<br />Agreement No.
<br />Address/House Vote by HRC
<br />The Peterson Living
<br />Trust Dated August
<br />15, 2003
<br />202307 1908 North
<br />Greenleaf Street
<br />8:0:0:0
<br />4th and Broadway
<br />OZ SPE, LLC, a
<br />Delaware Limited
<br />Liability Company
<br />202308 302 West Fourth
<br />Street
<br />8:0:0:0
<br />Determine that the proposed projects are exempt from further review in accordance
<br />with the California Environmental Quality Act as Categorical Exemptions ER No.
<br />202361 and ER No. 202378 will be filed for the projects.
<br />34.First Amendment to Agreement with TriTech Software Systems for Computer Aided
<br />Dispatch and Records Management System Software (General Fund)
<br />Department(s): Police Department
<br />Recommended Action: Authorize the City Manager to execute the First Amendment
<br />to the agreement with TriTech Software Systems for the continued implementation as
<br />well as support and maintenance of Computer Aided Dispatch and Records
<br />Management System software for an additional threeyear period beginning
<br />November 23, 2023 through November 22, 2026, subject to nonsubstantive changes
<br />approved by the City Manager and City Attorney (Agreement No. 2023XXX).
<br />35.Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting
<br />the FY 2022 Emergency Management Performance Grant (NonGeneral Fund)
<br />Department(s): Police Department
<br />Recommended Action:
<br />1. Adopt a resolution authorizing the City Manager to act on behalf of the City of
<br />Santa Ana for obtaining federal funds related to homeland security, emergency
<br />management and/or disaster recovery, provided by the U.S. Department of
<br />Homeland Security and subgranted through the State of California and the
<br />County of Orange.
<br />Resolution No. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
<br />THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR HER
<br />DESIGNEE(S) TO OBTAIN 2022 EMERGENCY MANAGEMENT
<br />PERFORMANCE GRANT FUNDS THROUGH THE COUNTY OF ORANGE
<br />2. Authorize the City Manager to execute a twoyear agreement with the County of
<br />Orange for the period of July 1, 2022 through June 30, 2024, for the FY 2022
<br />Emergency Management Performance Grant in an amount not to exceed
<br />$52,569, subject to nonsubstantive changes approved by the City Manager and
<br />City Attorney(Agreement No. 2023XXX).
<br />3. Approve an appropriation adjustment recognizing $52,569 in Law Enforcement
<br />Grants revenue account, and appropriating same to the Emergency Management
<br />Performance Grant expenditure account. (Requires five affirmative votes)
<br />36.Award Purchase Order to Advanced Exercise Fitness Solutions for Exercise
<br />Equipment in the Amount of $76,203 and Resolution to Accept Donation of Exercise
<br />Equipment for the Santa Ana Police Department Fitness Center (Specification No.
<br />23169) (NonGeneral Fund)
<br />Department(s): Police Department
<br />Recommended Action:
<br />1. Authorize a onetime purchase and payment of Purchase Order to Advanced
<br />Exercise Fitness Solutions for various Life Fitness cardio and Hammer Strength
<br />exercise equipment and installation for the Santa Ana Police Department Fitness
<br />Center in the amount of $76,203.
<br />2. Adopt a resolution accepting the donation of two Life Fitness Treadmills, valued at
<br />$14,743.97, from the Santa Ana Police Officers Association.
<br />RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL
<br />OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF GYM
<br />EQUIPMENT FROM THE SANTA ANA POLICE OFFICER ASSOCIATION FOR
<br />USE IN THE BRUCE R. CARLSON FITNESS CENTER LOCATED AT THE
<br />SANTA ANA POLICE DEPARTMENT
<br />37.Resolution Authorizing the Grant Application, Acceptance, and Execution of Grant
<br />Funds from the California State Library’s Building Forward Library Facilities
<br />Improvement Program.
<br />Department(s): Library
<br />Recommended Action: Adopt a resolution authorizing the application, acceptance,
<br />and execution of grant funds from the California State Library’s Building Forward
<br />Library Facilities Improvement Program, approval to implement the awarded project,
<br />and designate Library Services Director, Brian Sternberg, as the Authorized
<br />Representative to enter into the grant agreement
<br />**END OF CONSENT CALENDAR**
<br />BUSINESS CALENDAR
<br />38.Rental Registry Informational Report
<br />Department(s): Community Development Agency
<br />Recommended Action: Accept infomational report and provide direction to staff.
<br />39.Consider Whether to Adopt a Resolution Calling and Giving Notice of a General
<br />Municipal Election to be held in the City of Santa Ana on November 5, 2024,
<br />Requesting Consolidation with the Statewide General Election, and Placing a Ballot
<br />Measure Before the Voters Asking Whether to Amend the Santa Ana City Charter to
<br />Authorize and Implement Noncitizen Voting in Municipal Elections
<br />Department(s): City Attorney Office
<br />Recommended Action: Approve a Resolution Calling and Giving Notice of a
<br />General Municipal Election to be held in the City of Santa Ana on November 5, 2024
<br />for the Submission of a Ballot Measure to the Qualified Voters Proposing an
<br />Amendment to the Santa Ana City Charter to Authorize and Implement Noncitizen
<br />Voting in Municipal Elections.
<br />RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
<br />THE CITY OF SANTA ANA CALLING AND GIVING NOTICE OF A GENERAL
<br />MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA ON
<br />NOVEMBER 5, 2024 FOR THE SUBMISSION OF A BALLOT MEASURE TO THE
<br />QUALIFIED VOTERS ASKING IF THE CITY OF SANTA ANA SHOULD PERMIT
<br />NONCITIZEN VOTING IN ALL CITY MUNICIPAL ELECTIONS (includes determination
<br />that the Resolution is not subject to the California Environmental Quality Act (CEQA)
<br />pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines
<br />because it will not result in a direct or reasonably foreseeable indirect physical change
<br />in the environment and it is not a “project” as defined in section 15378 of the State
<br />CEQA Guidelines)
<br />**END OF BUSINESS CALENDAR**
<br />CITY MANAGER COMMENTS
<br />COUNCIL COMMENTS
<br />AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for
<br />members of the Council to provide a brief oral report on attendance of any regional board or
<br />commission meeting or any conference, meeting or event attended.
<br />ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority
<br />meeting.
<br />Future Items
<br />1. Sanitation Fee Cost of Service Study and Prop. 218 Process Authorization
<br />2. Board and Commission Members Compensation Increase
<br />3. 2024 City Council Meeting Calendar
<br />POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was
<br />posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet
<br />Access to City Council, Agency, and Authority agendas and related material is available prior
<br />to meetings at santaana.org/citymeetings.
<br />HOUSING AUTHORITY
<br />CALL TO ORDER
<br />ATTENDANCE Authority Members Phil Bacerra
<br />Johnathan Ryan Hernandez
<br />David Penaloza
<br />Thai Viet Phan
<br />Benjamin Vazquez
<br />Vice Chair Jessie Lopez
<br />Chair Valerie Amezcua
<br />Acting City Manager Stephen A. Mendoza
<br />City Attorney Sonia R. Carvalho
<br />Recording Secretary Jennifer L. Hall
<br />ROLL CALL
<br />ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
<br />PUBLIC COMMENTS – Members of the public may address Housing Authority on items on
<br />the Housing Authority agenda.
<br />CONSENT CALENDAR
<br />RECOMMENDED ACTION: Approve staff recommendations on the following
<br />Consent Calendar Items: 1 and 4 and waive readings for resolutions and
<br />ordinances.
<br />1.Excused Absences
<br />Department(s): City Clerk’s Office
<br />Recommended Action: Excuse the absent members.
<br />2.Minutes from the Regular Meeting of August 1, 2023
<br />Department(s): City Clerk’s Office
<br />Recommended Action: Approve minutes.
<br />3.Quarterly Report for the Housing Choice Voucher Program for the Period of July 1,
<br />2023 to September 30, 2023
<br />Department(s): Community Development Agency
<br />Recommended Action: Receive and file the Quarterly Report for the Housing Choice
<br />Voucher Program for the period of July 1, 2023 to September 30, 2023.
<br />4.Authorize staff to enter into a Memorandum of Understanding with CalOptima Health,
<br />Orange County Housing Authority, Anaheim Housing Authority, and Garden Grove
<br />Housing Authority, to facilitate access to supportive services for voucher holders
<br />assisted by the Housing Authority
<br />Department(s): Community Development Agency
<br />Recommended Action: Authorize the Executive Director of the Housing Authority to
<br />execute a Memorandum of Understanding with CalOptima Health to facilitate access to
<br />supportive services for voucher holders assisted by the Housing Authority.
<br />**END OF CONSENT CALENDAR**
<br />HOUSING AUTHORITY MEMBER COMMENTS
<br />ADJOURNMENT – Adjourn the Housing Authority meeting.
<br />POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was
<br />posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet
<br />Access to City Council, Agency, and Authority agendas and related material is available prior
<br />to meetings at santaana.org/citymeetings.
<br />
<br />City Council 4 11/7/2023
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