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Finance and Management Services
<br />www.santa-ana.org/departments/finance/
<br />Item # 13
<br />City of Santa Ana
<br />20 Civic Center Plaza, Santa Ana, CA 92701
<br /> Staff Report
<br />November 7, 2023
<br />TOPIC: Amend Blanket Order Contract for Maintenance, Repair, and Operational
<br />Supplies
<br />AGENDA TITLE
<br />Amend Blanket Order Contract with Grainger, Inc. for Maintenance, Repair, and
<br />Operational Supplies, for a revised not-to-exceed amount of $1,450,000. (Specification
<br />No. 20-001) (General Fund)
<br />RECOMMENDED ACTION
<br />Authorize the City Manager to execute an amendment to increase the Blanket Order
<br />Contract authority with Grainger, Inc. for the purchase of maintenance, repair, and
<br />operational supplies by $100,000, for a revised annual amount not-to-exceed $350,000
<br />for the current contract term expiring December 31, 2023, and one remaining one-year
<br />renewal option, subject to non-substantive changes approved by the City Manager and
<br />City Attorney.
<br />GOVERNMENT CODE §84308 APPLIES: Yes
<br />DISCUSSION
<br />On January 21,2020, the City Council awarded a contract to Grainger, Inc. for the
<br />provision of maintenance, repair, and operational supplies in an annual not-to-exceed
<br />amount of $250,000. Since the Blanket Order Contract was initially approved, the cost
<br />of materials and goods has progressively increased. Additionally, City staff city-wide
<br />utilizes this contract as an alternative to other similar contracts to offset contract spend,
<br />and due to the wide variety of supplies and convenience offered by the vendor. Using
<br />Departments require miscellaneous supplies, parts, equipment, and materials to
<br />perform general maintenance throughout the City. These items are ordered on an as-
<br />needed basis by various Citywide Departments and Divisions, including Public Works
<br />Agency, Police Department and Jail, Parks, Fleet, Facilities, and Parks, Recreation and
<br />Community Services Agency. This existing contract ensures City staff can maintain City
<br />facilities without a lapse in services. Therefore, staff recommends amending the
<br />contract to increase the annual amount by $100,000 per year, for a revised annual
<br />amount not-to-exceed $350,000, and a total contract not-to-exceed amount of
<br />$1,450,000 for the remaining contract term, including the remaining one-year renewal
<br />period.
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