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Finance and Management Services <br />www.santa-ana.org/finance <br />Item # 15 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />November 7, 2023 <br />TOPIC: Amend Citywide Blanket Order Contract for Office Supplies <br />AGENDA TITLE <br />Amend Blanket Order Contract with ODP Business Solutions, LLC (Office Depot, Inc.) <br />for Office Supplies, for a revised not-to-exceed amount of $1,000,000. (Specification <br />No. 22-061) (General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment to increase the Blanket Order <br />Contract authority with ODP Business Solutions, LLC for the purchase of office supplies <br />by $75,000 per year for a revised annual amount not-to-exceed $250,000 for the current <br />contract term expiring May 31, 2024, and three remaining one-year renewal options, <br />subject to non-substantive changes approved by the City Manager and City Attorney. <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />On April 19, 2022, the City Council awarded a contract to ODP Business Solutions, LLC <br />for the provision of miscellaneous office supplies, in an annual not-to-exceed amount of <br />$175,00 per year. Since the launching of the ODP Business Solutions online account, <br />which enables City staff to source office supplies in a more efficient method, streamlines <br />ordering of office supplies directly from requesting sites, and offers standard next day <br />delivery on most items, utilization of the contract has increased significantly. In addition, <br />ODP Solutions, LLC offers ergonomic essentials such as chairs, keyboards, and wrist <br />rests at highly competitive prices that have proven to be unmatched. This has led Risk <br />Management to rely on this contract for their ergonomic needs on a regular basis. In <br />order to satisfy the growing need of easily accessible office supplies and ergonomic <br />equipment, staff recommends amending the contract to increase the annual amount by <br />$75,000 per year, for a revised annual amount not to exceed $250,000, and a total <br />contract not-to-exceed amount of $1,000,000 for the current term and three remaining <br />one-year renewal periods.