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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 17 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />November 7, 2023 <br />TOPIC: Amend Blanket Order Contract for the Purchase of Rock, Sand, and Gravel <br />AGENDA TITLE <br />Amend the Blanket Order Contracts for the Purchase of Rock, Sand, and Gravel with <br />PTI Sand & Gravel, Inc., for a New Amount Not to Exceed $1,012,500 (Specification 21- <br />134) (Non-General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment to increase the contract amount <br />by $525,000, for a new annual amount not to exceed $247,500, and a total contract <br />amount not to exceed $1,012,500 for the remainder of the current term expiring <br />December 31, 2023, with three one-year renewal periods, subject to non-substantive <br />changes approved by the City Manager and City Attorney. <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />On December 21, 2021, the City Council awarded a contract to PTI Sand & Gravel, Inc. <br />for the provision of rock, sand, gravel, and materials. The materials purchased through <br />this agreement are used by the Public Works Agency’s Water Resources Division to <br />perform maintenance and repair services. The contract was initially awarded for an <br />amount not to exceed $487,500. The Water Resources Division requires an on-hand <br />assortment of road materials including rock, sand, and gravel. These base materials are <br />used when repairing any street surface. <br />Due to the rising costs of material brought on by inflation, the Water Resources Division <br />requires adequate inventory on hand to maintain the City’s water and sewer systems. <br />Therefore, staff recommends amending the contract amount by $525,000 to <br />accommodate the Division’s needs for accessible rock, sand, and gravel. <br />FISCAL IMPACT <br />The total contract increase for the remaining term including renewals is $525,000. <br />Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years <br />will be included in the proposed budgets for City Council consideration. The following <br />table summarizes the funds budgeted and available for expenditure to deliver <br />agreement services.