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CITY OF SANTA ANA <br /> <br /> <br /> <br /> <br /> <br />C. VENDOR(S) RESPONSIBILITIES <br />The selected Vendor(s) will assume responsibility for all aspects of the development, and for <br />ensuring that the project is developed and operated in accordance with applicable state and <br />federal laws. The selected Vendor(s) will ensure that the project is developed and operated <br />in accordance with the City laws, regulations, and planning and development process. <br /> <br />D. RULES FOR PROPOSALS <br /> <br />The signer of the proposal must declare in writing that the only person, persons, company, or <br />parties interested in the proposal as principals are named therein; that the proposal is made <br />without collusion with any other person, persons, company, or parties submitting a proposal; <br />that it is in all respects fair and in good faith without collusion or fraud; and, that the signer of <br />the proposal has full authority to bind the proposer (Attachment D). <br /> <br />V. TERM OF AGREEMENT <br />The anticipated term of the agreement is for an initial period of one (1) year. The City may, at its <br />discretion, extend the agreement with a multi year contract, upon mutual agreement contingent <br />upon City Council approval, or City Manager or City Attorney authorization, as appropriate. <br /> <br />VI. MINIMUM QUALIFICATIONS <br />Proposers shall have a minimum of three (3) years of recent experience working with at-risk <br />youth and their families or projects similar to the proposed project. <br /> <br />VII. RESPONSE TO RFP <br />A. SUBMITTAL INSTRUCTIONS <br />It is the responsibility of the Proposer to ensure that any proposals submitted have been <br />uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required <br />sections and forms, shall be submitted electronically via the City’s Bid Management System, <br />PlanetBids. No other form of submittal will be accepted. <br /> <br />PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will <br />receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their <br />proposal was submitted successfully. The City will only receive and consider those proposals <br />that were transmitted successfully. Submit the proposal online at: <br /> http://www.planetbids.com/portal/portal.cfm?CompanyID=20137 . <br /> <br />Proposer shall be solely responsible for informing itself with respect to the proper utilization <br />of the bid management system, for ensuring the capability of their computer system to upload <br />the required documents, and for the stability of their internet service. Failure of the Proposer <br />to successfully submit an electronic proposal shall be at the Proposer’s sole risk and no relief <br />will be given for late and/or improperly submitted proposals. Proposers experiencing any <br />technical difficulties with the bid submission process may contact PlanetBids at (818) 992- <br />1771. Questions of an operational nature may be directed to the City’s assigned Buyer. <br />Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of <br />assistance, or assurance that any given problem will be resolved by the bid submission <br />deadline. <br />In addition to the above electronic submission instructions, one USB flash drive containing a <br />copy of the complete proposal packet and five (5) hard copies must also be submitted. Please <br />City of Santa Ana RFP No. 23-090A Page 5 of 47 <br />EXHIBIT 1