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Purchase of 16 BMW Motorcycles for the Police Department; Appropriation Adjustment <br />for Future Vehicle Purchases <br />November 7, 2023 <br />Page 2 <br />3 <br />8 <br />2 <br />0 <br />mileage, maintenance costs, and safety history. Based on this criteria, sixteen older <br />motorcycles have been identified for replacement. <br />The Invitation for Bids (IFB) No. 23-148 was advertised on August 25, 2023 on the <br />City’s online bid management and publication system. A summary of IFB vendor <br />participation and results is as follows: <br />184 Vendors notified <br />23 Santa Ana vendors notified <br />10 Vendors downloaded the bid packet <br />2 Bids received <br />0 Bids received from Santa Ana vendors <br />Bids were solicited, opened on September 12, 2023, and evaluated (Exhibit 1). Two <br />bids were submitted by the IFB deadline. The bids submitted by Seavco Inc. dba Irv <br />Seaver Motorcycles and RCA Investments dba Long Beach BMW Motorcycles were <br />deemed responsive and met IFB specifications. The bid submitted by Irv Seaver <br />Motorcycles was determined to be the lowest, responsible bid, responsive to the <br />specifications, and meets the City’s requirements. <br />Staff recommends awarding the purchase order for sixteen BMW R 1250 RT-P <br />Motorcycles to Seavco Inc. dba Irv Seaver Motorcycles. <br />FISCAL IMPACT <br />With the approval of the requested appropriation adjustment, $1,235,687 will be <br />recognized in prior year fund balance in the Equipment Replacement Fund, Prior Year <br />Carry Forward revenue account (No. 07017002-50001) and appropriate the same <br />amount into the Equipment Replacement Fund, Machinery and Equipment expenditure <br />account (No. 07017100-66400). The following table summarizes expenditures for this <br />item and future FY 23-24 vehicle replacement expenditures. Proposed contracts for <br />each of the future purchases will be brought to City Council for consideration on future <br />agendas. <br />No. of <br />Vehicles Department/Vehicle Type Amount <br />16 Police Department - BMW Motorcycles $484,806 <br />1 Police Department CSI - Chevrolet Truck $217,553 <br />1 Planning & Building Animal Control - Chevrolet Truck $132,328 <br />1 Public Works Sewer Services - Chevrolet Truck $191,000 <br />1 Public Works Water Meter - Chevrolet Truck $120,000 <br />2 Public Works Water Resources - Chevrolet Equinox $90,000 <br />Total Appropriation Adjustment:$1,235,687