Item 24 - Memo and Revised Staff Report

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Public Works Agency https://www.santa-ana.org/pw Item # {{item.number}} City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report November 7, 2023 TOPIC: Glenwood Place Water Improvements AGENDA TITLE Approve an Appropriation Adjustment to Add Contingency Funds in the Amount of $310,000 for an Existing Construction Contract with Vido Samarzich, Inc., and Additional Contract Administration, Inspection and Testing in the Amount of $40,000 with an Estimated Project Delivery Cost of $1,650,000 for the Glenwood Place Water Improvements Project (Project No. 23-6476) (Non -general Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing prior year fund balance $350,000 in the Residential Street Improvement fund, Prior Year Carry Forward revenue account and appropriating the same amount into the Residential Street Improvement fund, Improvements Other Than Building expenditure account for FY 2023-2024 capital operating expenses. (Requires five affirmative votes). 2. Approve an amendment to the Project Cost Analysis in the amount of $350,000 for $310,000 in additional contingency funds and $40,000 in additional contract administration, inspection and testing for a new estimated total construction delivery cost of $1,650,000. The new estimated total construction delivery costs include $978,455 for the construction contract, $186,768 for contract administration, inspection and testing, and a $484,777 project contingency for unanticipated or unforeseen work, subject to non -substantive changes approved by the City Manager and City Attorney. 3. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program for $350,000 for construction contingency funds, for the Glenwood Place Water Improvements Project (Project No. 23-6476). DISCUSSION On May 2, 2023, City Council authorized the award of a construction contract to Vido Samarzich, Inc. to replace the existing water main on Glenwood Place (Exhibit 1). The project is currently under construction and additional street improvements have been identified that surpass the existing contingency of $174,777. To capitalize on the favorable pricing of the existing contract with Vido Samarzich, Inc., Staff recommends increasing the project contingency by $310,000 and the contract administration, inspection and testing funds by $40,000 to complete the water main replacement project.