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ix. Conduct Detailed Reference Checks X. Assist with Negotiations xi. Provide Complete Administrative Assistance 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in this Section (2) of the Agreement. The fixed, flat professional services fee for conducting the Services is $19,500 excluding positions reporting to the City Counsel and positions requiring community outreach (i.e. City Manager, City Attorney, City Clerk, or Chief of Police positions). This includes two (2) meetings on site at City's place of business between City and Consultant for each executive recruitment conducted. Additional on -site meetings will incur additional professional services fees. b. City agrees to reimburse certain expenses associated with the Services as follow: Consultant travel expenses; advertising; recruitment brochure layout, typeset, and printing; clerical; express mail delivery; printing and binding; background and public records checks; education verification; and credit checks. First class mail postage, photocopying, and telephone charges are allocated costs. The expense reimbursement includes background and public records checks, education verification, and credit checks for up to three (3) final candidates for each executive recruitment conducted. Reimbursable expenses are estimates to be $6,400 and Consultant agrees that that reimbursable expenses will not exceed this estimate without prior written approval from the City. Documentation of reimbursable expenses (i.e. invoices and receipts) shall be provided with invoices submitted by Consultant. C. Optional Services include the following at any additional charge: i. Community/staff input forum: $1500/day plus travel expenses ii. Online survey with analysis of results: $250 iii. Additional on -site meeting days: $1500/day plus travel expenses iv. Additional background checks: $250/per candidate v. Additional reference checks: $500/per candidate d. Should a candidate recommended by Consultant resign or be terminated within the first 12 months of employment, Consultant will provide the City with professional services to secure a replacement. Services will be provided at no cost, aside from expenses incurred on the City's behalf during the new search. C. Consultant agrees and understand that any expenses, reimbursements, or any other costs accrued in furtherance of this Agreement may require an amendment to the Agreement, which may be subject to approval by the City Council for the City of Santa Ana. f. The total amount to be expended during the term of this Agreement, including any Page 2 of 10 #328657v3