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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 11 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />November 21, 2023 <br />TOPIC: Amend Blanket Order Contract for Asphalt Street Maintenance <br />AGENDA TITLE <br />Amend Blanket Order Contract with Hardy & Harper, Inc. for Asphalt Street <br />Maintenance to Extend the Final Contract Term for an Additional 12 Month Period and <br />Increase Total Contract for a Revised Total Not to Exceed Amount of $8,590,000 <br />(Specification No. 18-084) (Non-General Fund) <br /> <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment to the blanket order contract <br />with Hardy & Harper, Inc. for asphalt street maintenance to extend the contract term for <br />an additional 12-month period ending November 30, 2024, and increase the annual <br />contract amount by $850,000 during the final extension period, for a revised total annual <br />amount of $2,290,000 and total contract amount not to exceed $8,590,000, subject to <br />non-substantive changes approved by the City Manager and City Attorney. <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />The Public Works Agency’s Maintenance Services Division maintains approximately <br />400 miles of roadway and 800 miles of sidewalks within the City of Santa Ana. <br />Services under the asphalt street maintenance contract include the repair of existing <br />roadway pavement, concrete repairs, restoration of utility service patches resulting <br />from City repairs to water and sewer infrastructure, and repairs and adjustments to <br />water valve boxes and manholes. <br />On December 4, 2018, the City Council awarded a contract to Hardy & Harper, Inc. as a <br />result of Invitation for Bids No. 18-084 for an initial one-year period, with provisions for <br />four, one-year renewal options, in an annual amount not to exceed $990,000 to perform <br />the services described above. On September 21, 2021, the City Council authorized an <br />amendment to increase the annual amount by $450,000 for a revised annual amount <br />not to exceed $1,440,000. This amendment ensured sufficient funds were available to <br />perform needed street repairs resulting from an increase in emergency water and sewer <br />system repairs. It also allowed the City to avoid deferring water and sewer system <br />repairs due to the inability to perform subsequent street repairs.