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9/27/2023 9:22:31 AM Page 8 of 21 <br />Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 21 days in <br />advance, or when first confirmed, a short description of any significant grant-related traffic safety <br />event or program, particularly events that are highly publicized beforehand with anticipated media <br />coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. <br />If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including <br />any media coverage (broadcast, digital, print) of event within 7 days following significant grant- <br />related event or program. Media and program highlights are to be reflected in QPRs. <br /> Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any <br />educational or informational materials that received PIO approval in a prior grant year needs to <br />be resubmitted for approval in the current grant year. <br /> Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the <br />above requirements might be warranted. <br />C. Phase 3 Data Collection & Reporting (Throughout Grant Year) <br />1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30) <br />2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and <br />October 30) <br /> Collect and report quarterly, appropriate data that supports the progress of goals and objectives. <br /> Provide a brief list of activity conducted, procurement of grant-funded items, and significant <br />media activities. Include status of grant-funded personnel, status of contracts, challenges, or <br />special accomplishments. <br /> Provide a brief summary of quarterly accomplishments and explanations for objectives not <br />completed or plans for upcoming activities. <br /> Collect, analyze and report statistical data relating to the grant goals and objectives. <br />4. METHOD OF EVALUATION <br />Using the data compiled during the grant, the Gra <br />the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary <br />d also include <br />whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. <br />5. ADMINISTRATIVE SUPPORT <br />This program has full administrative support, and every effort will be made to continue the grant activities <br />after grant conclusion. <br />