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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 17 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />November 21, 2023 <br />TOPIC: Agreements for On -Call Geotechnical Engineering Services <br />AGENDA TITLE <br />Approve Agreements with Earth Mechanics, Inc., Geocon West, Inc., Kleinfelder, Inc., <br />Leighton Consulting, Inc., and Ninyo & Moore Geotechnical and Environmental <br />Sciences Consultants for On -Call Geotechnical Engineering Services dba Ninyo & <br />Moore in an Aggregate Amount Not to Exceed $2,000,000, for Up to a Five -Year Term <br />(General Fund and Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute agreements with Earth Mechanics, Inc., Geocon <br />West, Inc., Kleinfelder, Inc., Leighton Consulting, Inc., and Ninyo & Moore Geotechnical <br />and Environmental Sciences Consultants to provide on -call geotechnical engineering <br />services for a shared aggregate amount not to exceed $2,000,000, for a three-year term <br />beginning November 21, 2023 and expiring on November 20, 2026, with the provision <br />for one two-year extension, subject to non -substantive changes approved by the City <br />Manager and City Attorney (Agreement No. 2023-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />On August 2, 2023, the Public Works Agency (PWA) released Request for Proposal <br />(RFP) No. 23-123 to select five consultants to provide on -call geotechnical engineering <br />services on an as -needed or on -call basis for the City of Santa Ana's PWA Construction <br />Services division (Exhibit 1). These services are required to augment City staff efforts to <br />complete delivery of capital improvement projects involving public works infrastructure <br />and City facilities. <br />The RFP was advertised on the City's online procurement management and publication <br />system, PlanetBids, with electronic proposals due on August 28, 2023. Twenty-three <br />responsive proposals were received and evaluated by a selection committee comprised <br />of PWA staff and based on criteria outlined in the RFP, the top five consultants were <br />selected. The following table summarizes the responding firms and their rankings: <br />