Item 17 - Agreements for On-Call Geotechnical Engineering Services

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City of Santa Ana RFP 23-123 — On -Call Geotechnical Engineering Services GEOCON UNDERSTANDING Geocon understands the City of Santa Ana is seeking qualified Consultants to provide On -Call Geotechnical Services for future Public Works projects. We have thoroughly reviewed the contents of the City's RFP and understand that the City wishes to select consultants for on -call services for a period of three years. The Santa Ana Department of Public Works develops, operates, maintains, and upgrades the City's infrastructure. The public works projects anticipated to need geotechnical services are primarily capital improvement projects for transportation, storm drains, sewer, and water supply. The scope of anticipated services is anticipated to include performing geotechnical investigations, pavement investigations, pavement condition surveys, pavement rehabilitation design; performing review of project plans and specifications; and providing construction inspection, materials testing, and laboratory testing services in conformance with the City's and/or Caltrans' Quality Assurance Program. Geocon is capable of providing the full scope of services outlined within the 17 bullet points listed on pages 2 and 3 of the City's RFP. Enclosed is our Standard Hourly Fee Schedule. In accordance with the RFP, we understand that these billing rates will be maintained through the duration of the contract. APPROACH Geocon's first priority when presented with a scope of work for a project is to review the information provided as well as any background information available to gain a thorough understanding of the project elements, needs and potential challenges. Following our analysis of the scope of work, we identify the key issues that need to be addressed, such as site conditions, characteristics, access, urgency, schedule, and weather considerations. As a matter of professional practice, we regularly review federal, state, and local agency codes, including County and City standard specifications and details to ensure that our services meet the standards adopted by the respective agency. Following this review, we then create an proposal that addresses the requested needs of the project along with any key issues we have identified. Our primary goals are to perform our field investigations with minimal environmental and social impact and to effectively evaluate the geotechnical and geological conditions at the project site and develop cost-effective solutions for geotechnical-related design while maintaining our ethical obligation of protecting the safety, health, and welfare of the public. Our approach for providing geotechnical engineering services typically includes the following: ✓ Geocon's Project Manager receives task order request from City staff. ✓ Geocon's Project Manager will review project information and develop a project -specific scope of services and estimated fee. ✓ Geocon personnel collaborate with City staff and to review the City's expectations for the project, County, State, and/or Federal funding or technical requirements, and any project -specific challenges. No two projects are the same and Geocon evaluates each project with a wide perspective to avoid missing details that would otherwise lead to delays or additional costs. ✓ The proposed scope and fee are reviewed by the City and a final scope and fee are negotiated. ✓ The Geocon team performs the authorized services as requested by the City. ✓ Geocon submits draft reports for City review. ✓ Project deliverables (reports, plans, inspection reports, laboratory test results) are reviewed by Geocon's Project Manager prior to final submittal and finalized after incorporating any comments from the City. Geocon 2023-333 Page 19 August 28, 2023