Item 17 - Agreements for On-Call Geotechnical Engineering Services

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GEOCON <01V) City of Santa Ana RFP 23-123 — On -Call Geotechnical Engineering Services • Test designated construction materials for compliance with project plans and specifications. Geocon will provide materials testing through our accredited in-house quality assurance testing laboratory. • Report all work observed on a daily basis and report material test results immediately upon completion of testing. Geocon provides daily field reports to all requesting parties at the end of each day on -site, and at the completion of the project in a compiled report. • Promptly prepare and submit written reports documenting all geotechnical/materials testing and inspection services performed. Geocon's reporting process includes all findings and documentation incurred during all services performed a minimum of 24 hours or sooner if necessary. • Advise the City as to the acceptability of materials tested and inspected. Geocon considered by many as a trusted advisor, we will always be available to the City, regardless of project assignment to answer any questions or to advise on what to do in the event of failure in materials tested and/or inspected. We do not charge for advice. • Participate in final inspection of the project and advise City as to acceptability of work performed by construction contract. To maintain consistency, Geocon will provide a lead multi -certified inspector who will participate in the final inspection of the assigned project, together we will advise the City as to the acceptability of work performed by the construction team. • Prepare final geotechnical report. Geocon will prepare a final geotechnical report for each geotechnical investigation performed under this contract and will furnish said reports in a timely manner. • Services shall be performed as requested by the City and shall conform to the contract documents, Title 24 of the California Administrative Codes, Underwriter's Laboratories, American Society of Testing and Materials, and other code authorities. Geocon is very familiar with local, state, federal, and other code authority requirements. Our services will be performed to project and applicable code specifications. We keep all our staff up to date on any changes that may occur in code requirements. SCHEDULE/TIMELINE In order to maintain project schedules and minimize delays, Geocon maintains regular communication with clients throughout project durations. Our staff understands the importance of direct client communication concerning the scope of work, project milestones, and project deliverables. It is important that Geocon has a clear understanding of the project and client expectations before commencing work. Through advanced planning and establishment of project milestones, potential impacts on the critical path are flagged early to allow for contingency planning, which minimizes risks to the project including delays and budget overruns. Geocon regularly completes projects on schedule and is conscious of the importance of timeliness during report preparation and when responding to questions from the project team throughout the project duration. Documents are provided to the project team in electronic (pdf) format to keep projects moving forward in an expeditious manner. Our laboratory is staffed by seasoned technicians and is open 17 hours per day to expedite laboratory results and complete reports ahead of schedule. Reports are typically sent electronically via email and by hard copy via overnight mail once completed. This allows the project team more time to complete their tasks while waiting for the final documents. Our staff is accustomed to mobilizing on relatively short notices, provides deliverables in a timely manner, and has proven its ability to provide services for multiple, large-scale projects concurrently while adhering to project schedules. Geocon 2023-333 Page 30 August 28, 2023