Item 16 - Architectural Consulting Agreement for Chepa’s Park and Community Center

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8. The Consultant's work will be subject to inspections by representatives of the City. 9. Project Progress a. Meetings - Progress Review Meetings shall be held as deemed appropriate by the City. b. Progress Reporting - Progress Reports shall be submitted at monthly intervals, indicating progress achieved during the reporting period in relation to the progress scheduled. c. Project Schedule - The Consultant shall prepare the project schedule in Microsoft Project format. The project schedule should break the tasks and subtasks. Any major change to the project schedule must be approved by the City. 10. The responsible -charge of the project shall be a licensed professional landscape architect or professional civil engineer and shall sign and stamp title sheet and contract document. Landscape architectural, Civil, and electrical plans shall be signed by California licensed professionals according to their discipline. PAYMENT AND INVOICING: Selected Consultant shall invoice the City based on time and material according to the City's standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City shall retain ten percent (10%) of the invoice amount from each payment until the completed Project has been accepted by the City. Each invoice must include a Consultant Progress Report that contains tasks and activities completed and summary of work in the next month period. Certificate of insurance must be current in order for invoices to be processed. CITY RESPONSIBILITIES: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • City staff will be responsible for the General Plan Amendment from Low Density Residential (LR-7) to Open Space (0), an Amendment Application to change the zoning district from Multi -Family Residence (R3) to Open Space Land (0) and the lot merger process. • Furnish scope of work and provide general direction as needed for the assigned project. • All plan check coordination within the City • Advertise, award, and administer of construction contract • Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) • Electronic files for title sheets and sheet borders • Facilitate meeting space and coordination and City facilities CONSULTANT RESPONSIBILITIES: City of Santa Ana RFP 23-134 Page Al -8