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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 20 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />November 21, 2023 <br />TOPIC: Amend Agreement for Water System Modeling Software <br />AGENDA TITLE <br />Approve an Amendment with Sedaru, formerly known as ID Modeling, Inc., to Extend <br />the Agreement Term through June 30, 2024 for Water System Modeling Software (Non- <br />General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute a second amendment to the agreement with <br />Sedaru for Water System Modeling Software to extend the existing term to expire June <br />30, 2024, with no supplementary expenses to the previously executed amount, subject <br />to non-substantive changes approved by the City Manager and City Attorney <br />(Agreement No. 2023-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />On December 4, 2018, at the conclusion of a competitive bidding process, the City <br />Council awarded a three-year agreement, with the provision for one two-year extension <br />option, to Seadru to provide to the Public Works Agency’s Water Resources Division <br />(Division) with water system hydraulic modeling software (Exhibit 1). This software was <br />developed to ensure the overall water system reliability and develop current and future <br />water system operational needs. <br />The Division has recently been informed that the Sedaru software platform will no <br />longer be supported beyond the end of Fiscal Year 2023-24, and a new agreement is <br />not an option once the current agreement expires on December 3, 2023. Given the <br />short timeframe, Division staff has not been able to procure another option prior to the <br />expiration of the agreement. However, Sedaru has provided an opportunity to provide <br />short-term support until June 30, 2024. <br />Staff recommends approving this agreement amendment to extend the term through <br />June 30, 2024 to allow time to finish existing projects, download data and information <br />stored on the platform, and transition to another software platform.