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Agreement with Iron Mountain Information Management, LLC <br />December 5, 2023 <br />Page 2 <br />3 <br />8 <br />8 <br />2 <br />In addition, the Community Development Agency (CDA) is in need of a new offsite <br />storage facility to store documents related to the former Redevelopment Agency, <br />Enterprise and Empowerment Zone, Community Development Block Grant (CDBG) <br />Program, and other miscellaneous documents. <br />To meet the offsite document storage needs for the Housing Authority, FMSA, and <br />CDA, on July 19, 2023, staff issued a Request for Proposals (RFP # 23-109A) for <br />document storage and imaging services (Exhibit 1) for the Housing Authority, CDA, and <br />FMSA. Responses to the RFP were accepted until August 10, 2023. <br />The City received bids from Corodata and Iron Mountain Information Management, LLC <br />(“Iron Mountain”). The bids were reviewed by three (3) staff from the Housing Authority <br />and one (1) staff from CDA. The review panel reviewed the two bids and Iron Mountain <br />was selected based upon several factors including innovative technology for requesting <br />files and shredding files and their experience and background in document storage. <br />Iron Mountain was founded in 1951 and provides services to more than 225,000 <br />customers around the world and hundreds of public sector agencies across the United <br />States. Iron Mountain stores and protects billions of information assets, including <br />business documents. Using modern technology and various checkpoint systems, Iron <br />Mountain provides efficient and effective services to their customers. The three-year <br />term of the agreement would begin on January 1, 2024 (Exhibit 2). <br /> <br />FISCAL IMPACT <br />Funds will be budgeted in the following fiscal years as follows, subject to change. The <br />remaining balance will be budgeted from Housing Authority funds. <br />Fiscal Year Accounting <br />Unit-Account <br />Fund <br />Description <br />Accounting Unit, <br />Account Description Amount <br />01110130- <br />62300 General Fund <br />FMSA – Treasury/ <br />Customer Service <br />Contract Svcs. - <br />Professional <br />$1,000 <br />01110110- <br />63001 General Fund FMSA – Accounting <br />Misc. Operating Exp.$3,500 <br />01118810- <br />62300 General Fund <br />CDA-Economic <br />Development <br />Contract Svcs. - <br />Professional <br />$10,000 <br />13518780- <br />62300 <br />CDBG <br />Program <br />CDA-CDBG <br />Administration <br />Contract Svcs. - <br />Professional <br />$5,000 <br />FY 2023-24 <br />67018843- <br />62300 <br />Successor <br />Agency <br />CDA – Successor Agency <br />– Admin.$3,100 <br />  <br />  <br />City Council 9 – 2 12/5/2023