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City Attorney’s Office <br />www.santa-ana.org/city-attorneys-office <br />Item # 21 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />December 19, 2023 <br />TOPIC: Legal Research Subscription Services with Thomson Reuters (Westlaw) <br />TITLE <br />Approve Agreement with Thomson Reuters for Legal Research Subscription Services <br />(General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Thomson Reuters for legal <br />research subscription services in the amount of $102,889.92 for a three-year term <br />beginning January 1, 2024 through December 31, 2026, subject to non-substantive <br />changes approved by the City Manager and the City Attorney (Agreement No. 2023- <br />XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />The City Attorney’s Office (CAO) utilizes legal research services with access to multiple <br />online court records systems, updated legislation, court filings, case history, and <br />advanced subject matter research tools to provide legal advice to assist the City. The <br />two main companies which provide legal subscription services utilized through the <br />country are LexisNexis and Thomson Reuters, or as it is commonly referred to as <br />Westlaw. Since 2021, CAO utilized services via LexisNexis. <br />In Spring 2023, CAO staff entered into a separate agreement with Thomson Reuters to <br />access additional legal research tools available only through Thomson Reuters. With <br />the LexisNexis agreement set to expire, CAO staff reached out to both vendors for <br />quotes for the next three-year term. After review of the services and research library, <br />discussion with attorneys regarding preference, and review of all costs for legal <br />subscription services currently utilized by CAO, the City Attorney’s Office has <br />determined that a new three year agreement with Thomson Reuters will provide CAO <br />with legal research tools capable of meeting the legal challenges, and technological <br />advancements, needed to service the City of Santa Ana.