IRON MOUNTAIN INFORMATION MANAGEMENT, LLC (3)

Home Browse Search

Iron Mountain Government Solutions b. Services Provided Project Objective City of Santa Ana Document Storage and Imaqinq Services The City of Santa Ana (the City) is seeking a trusted provider to store their current and future records for the Housing Authority of the City of Santa Ana (SAHA), the City of Santa Ana's (COSA) Community Development Agency (CDA), and Finance & Management Services Agency (FMSA) (collectively COSA). With approximately 1,829 boxes ready for storage, SAHA and COSA require a provider with secure facilities that are within 30 miles of City Hall while also having capacity for your future storage needs. In addition to records management services, the City prefers a provider who can also offer digital conversion services, digital storage, off -site access, and other related services. Iron Mountain has been a trusted Records Management partner to the City since 2016. As such, Iron Mountain is well -positioned to continue to meet your records management requirements and help SAHA and COSA free -up office real estate for boxes currently being stored at your premises. Iron Mountain offers ideal geographic compatibility, secure chain of custody, a proven retrieval process, and a tenured operational team. We are a full -service information and records management provider with capabilities to deliver comprehensive imaging services to digitize your records if needed. Proposed Solution Our solution for the City has been designed around your specific goals and information governance. With a commitment to remain as your trusted information management partner, Iron Mountain will deliver a records management solution built on integrity, a passion to protect, and service excellence. We will use the most cost efficient and effective routes to securely pick up and/or deliver your records and store them in one of our six (6) facilities that are within a 30 mile radius of the City of Santa Ana's City Hall. With over 70 years of industry experience and a history of working with the City for seven (7) years, we offer a proven chain of custody and barcoding system to ensure your records are protected while in our possession. Our comprehensive records and information management services include standardized solutions for transportation, retrievals, refiles, interfiling, rush/critical delivery, indexing, scanning, destruction, carton purchases, and specialized labor. Key elements of our solution to the City include: Compatible Geographic Footprint We offer secure records management storage within 30 miles of the City Santa Ana's City Hall at our facilities in Pico Rivera, Santa Ana, La Palma, Cerritos, and Fullerton, California. Pickup and Delivery Services We validate that all new items are received with descriptive information. Whether that information is keyed by us or by the City via Iron Mountain Connect (IMConnect), we use multiple checks and balances to ensure quality inventory control. We also offer efficient pick-up and delivery schedules.