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Public Works Agency
<br />www.santa-ana.org/public-works
<br />Item # 15
<br />City of Santa Ana
<br />20 Civic Center Plaza, Santa Ana, CA 92701
<br />Staff Report
<br />January 16, 2024
<br />TOPIC: Landscape Maintenance Services for City Parks and Facilities
<br />AGENDA TITLE
<br />Approve Aggregate Agreements with DMS Facility Services, Landscape West
<br />Management Services, Inc., Mariposa Landscapes, Inc., and PCA Arborists &
<br />Consultants, Inc. dba Pacific Coast Horticulturists for Landscape Maintenance at City
<br />Parks and Facilities in an Aggregate Amount Not -to -Exceed $35,737,920 (RFP No. 23-
<br />151) (General Fund and Non -General Fund)
<br />RECOMMENDED ACTION
<br />Authorize the City Manager to execute aggregate agreements to DMS Facility Services,
<br />Landscape West Management Services, Mariposa Landscapes, Inc., and Pacific Coast
<br />Horticulturists for landscape maintenance services in an annual aggregate amount not -
<br />to -exceed $5,228,321, plus an annual contingency of $1,919,264, for a total aggregate
<br />amount not -to -exceed $35,737,920 for a three year term beginning February 1, 2024,
<br />and expiring January 31, 2027, with provisions for two, one-year extensions
<br />(Agreements A-2024-XXX).
<br />GOVERNMENT CODE 484308 APPLIES: Yes
<br />DISCUSSION
<br />As of July 1, 2022, park maintenance functions have transferred from the Parks,
<br />Recreation, and Community Services Agency (PRCSA) to the Public Works Agency
<br />(PWA). PWA's Parks, Fleet, and Facilities Division provides landscape maintenance
<br />services at city parks and facilities. The previous contract was awarded in February
<br />2020 to DMS Facility Services, Landscape West Management Services, and Pacific
<br />Coast Horticulturists.
<br />Since the implementation of the previous contract, there has been a need for
<br />supplemental landscape maintenance services across the City. With the increased
<br />number of park patrons, programming, and events at City parks, there has been an
<br />uptick in vandalism, irrigation systems theft, and extra trash cleanups around
<br />landscaped areas. The supplemental services are to provide additional trash pick-ups,
<br />repair damages created by unsheltered individuals, and provide clean and safe park
<br />spaces for the public. These services will also allow added pressure washing services
<br />for picnic areas, benches, new trash receptacles, and amenities to foster clean and
<br />welcoming park areas for City residents. Additionally, the new contract outlines new
<br />sports field renovation methods to improve the playing surface and safety of our natural
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