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Automated Parking Citation and Processing Services <br />January 16, 2024 <br />Page 2 <br />3 <br />9 <br />4 <br />4 <br />program. This trend has been consistent to date and the increased monthly costs are <br />directly attributable to the increased collection efforts. <br />The original agreement also included automatic and immediate increases in the fees for <br />letters and notices sent via the United States Postal Service (USPS) if postal rates <br />increased during the term of the agreement. Since February 2022, the USPS has <br />announced four price increases totaling an additional ten cents per First-Class Mail. <br />The amendment for the additional $730,352 will be sufficient to cover the increased fees <br />through the end of the initial three-year period ending in February 2025. The total three- <br />year agreement not-to-exceed amount will increase from $1,269,648 to $2,000,000. If <br />the vendor continues to perform well, a future amendment to the agreement will be <br />brought before City Council for consideration of the first one-year extension and <br />corresponding increase in the contract authority. <br />FISCAL IMPACT <br />The current fiscal year funding is available in the FY 2023-24 budget and future fiscal <br />year funding will be included in the proposed budgets for City Council consideration as <br />follows: <br /> <br />Fiscal Year Accounting Unit <br />– Account No. <br />Fund <br />Description <br />Accounting Unit – <br />Account No. <br />Description <br />Amount <br />FY 23-24 <br />(Jan.-June)01114405-62300 General Fund <br />Traffic Division, <br />Contract Services- <br />Professional <br />$295,000 <br />FY 23-24 <br />(Jan.-June)02718131-62300 Parking Fund <br />Parking Meter, <br />Contract Services- <br />Professional <br />$ 5,000 <br />FY 24-25 <br />(July-Feb.)01114405-62300 General Fund <br />Traffic Division, <br />Contract Services- <br />Professional <br />$390,000 <br />FY 24-25 <br />(July-Feb.)02718131-62300 Parking Fund <br />Parking Meter, <br />Contract Services- <br />Professional <br />$ 40,352 <br />Total $730,352 <br />The amounts above are estimated projections and are subject to change. <br />EXHIBIT(S) <br />1. First Amendment with Data Ticket <br />Submitted By: Robert Rodriguez, Acting Police Chief <br />Approved By: Tom Hatch, Interim City Manager