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ate?)CITY OF SANTA ANA <br />could be deemed to influence or appear to influence City staff or elected officers from acting <br />in the best interests of the City. <br />Each Proposer must disclose any existing or potential conflict of interest relative to the <br />performance of the contractual services resulting from this RFP. Any such relationship that <br />might be perceived or represented as a conflict should be disclosed. The City reserves the <br />right to disqualify any Proposer on the grounds of actual or apparent conflict of interest. <br />No person, firm, or subsidiary thereof who has been awarded this Contract may be awarded <br />a Contract for the provision of services, the delivery of supplies, or the provision of any other <br />related action which is required, suggested, or otherwise deemed appropriate as an end <br />product of this Contract. Therefore, Contractor is precluded from contracting for any work <br />recommended as a result of this Contract. <br />E. CONTRACTOR'S EXPENSE <br />Pre -Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to <br />entering into a formal contract. Costs of developing a response to this RFP, are entirely the <br />responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Pre - <br />contractual expenses are not to be included in the cost proposal. Pre -contractual expenses <br />include, but are not limited to, preparation of the proposal, submission of the proposal and <br />additional information, attendance at pre -proposal conference, negotiating any matter related <br />to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date <br />of award and execution, if any, of the contract. <br />Other Expenses: The Contractor will be responsible for all costs related to photo copying, <br />telephone communications, fax communications, and parking while on City sites during the <br />performance of work and services under this Contract. <br />F. CONTRACTOR'S PROJECT MANAGER/KEY PERSONNEL <br />Except as formally approved by the City, the key personnel identified in Contractor's proposal <br />shall be the individuals who will actually complete the work. Changes in staffing must be <br />reported in writing and approved by the City. The City shall have the right to require the <br />removal and replacement of the Contractor's Project Manager and key personnel under the <br />awarded contract. The City shall notify the Contractor in writing of such action. The City is <br />not required to provide any reason, rationale, or additional factual information if it elects to <br />request any specific key personnel be removed from performing services under the awarded <br />contract. The City shall review and approve the appointment of the replacement for the <br />Contractor's personnel. Said approval shall not be unreasonably withheld. <br />Standards of Conduct: Contractor's personnel shall be courteous and maintain good working <br />relationships with all stakeholders, state or outside agencies, other team members and staff <br />within the City. <br />G. COST PROPOSAL <br />The awarded Contractor agrees to provide the purchased services at the costs, rates, and <br />fees as set forth in their Fee Schedule in response to this RFP. No other costs, rates or fees <br />shall be payable to the awarded Subcontractor for implementation of their proposal. <br />H. DATA RETENTION <br />Contractor shall be responsible for retaining data, records, and documentation for the <br />preparation of required items. These materials shall be made available to and as requested <br />by City. <br />23-115 Pre -Employment Medical Screening Services Page 12 of 34 <br />