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Item 18 - Pre-Employment Medical Services
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01/16/2024 Regular & Special HA & Special SA
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Item 18 - Pre-Employment Medical Services
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1/23/2024 9:16:03 AM
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1/17/2024 4:38:11 PM
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City Clerk
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Agenda Packet
Agency
Human Resources
Item #
18
Date
1/16/2024
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(9) <br />CITY OF SANTA ANA <br />EXHIBIT I <br />SCOPE OF SERVICES <br />Consultant shall perform services as set forth below: <br />GENERAL REQUIREMENTS <br />Consultant shall be an independent contractor capable of providing experienced, knowledgeable, <br />licensed and professional staff. Consultant shall be responsive and maintain excellent working <br />relationships with City residents, businesses, government officials and City staff. Consultant shall provide <br />adequate staffing levels at all times and adhere to established schedules. <br />Consultant shall comply with all federal, state and local laws, rules, regulations, ordinances, and statutes, <br />including but not limited to the Americans with Disabilities Act (ADA), the Health Insurance Portability and <br />Accountability Act (HIPAA), the Federal Motor Carrier Safety Administration (FMCSA) rules and <br />regulations, the U.S. Department of Transportation (DOT) rules and regulations, and the California Public <br />Records Act (Cal. Govt. Code Sections 6250 et seq.) <br />DESCRIPTION AND SCOPE OF SERVICES <br />A. The City of Santa Ana is issuing this RFP for a medical services review program; such program to <br />include organizing, scheduling, managing, and/or evaluating a comprehensive range of medical <br />services and examinations, including but not limited to: <br />1. For prospective and current City employees to perform the duties of the position for which they <br />are being considered (pre -employment assessments), using pre -determined medical protocols <br />for each job classification such protocols may be modified by the physician, in consultation with <br />the City's Executive Director of the Human Resources Department, or his/her designee, as is <br />necessary to make a determination as to suitability for employment; <br />2. For current City employees being considered for employment in DOT and non -DOT positions <br />requiring pre -placement or pre -assignment drug screens; <br />3. Fitness for Duty examinations (industrial and non -industrial), and provide reports and <br />recommendations regarding the suitability of current employees to continue to perform their <br />duties; <br />4. Urine and breath specimen collection, laboratory analysis and Medical Review Officer (MRO) <br />responsibilities; <br />5. DMV Driver's License physical examinations; <br />6. DOT -mandated drug and alcohol testing of employees considered `safety sensitive' as defined <br />under DOT regulations and City policy. Consultant shall ensure all such testing complies with <br />DOT testing procedures as per 49 CFR, Part 40; such testing to include pre -employment and <br />pre -assignment. <br />B. City shall be responsible for the organization, scheduling, and management of DOT and non -DOT <br />random and reasonable suspicion drug and alcohol testing, and DOT post -accident drug and alcohol <br />testing. Consultant shall evaluate results of said testing, in accordance with the provisions of the <br />Agreement and relevant laws and regulations. <br />23-115 Pre -Employment Medical Screening Services Page 17 of 34 <br />
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