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aCITY OF SANTA ANA <br />Monthly Reports <br />1. Prior to the first of each month the Contractor shall submit to the Director's Representative for <br />approval: <br />a. The Excel Park Maintenance Inspector's Inspection Schedule including a <br />detailed annual, monthly, weekly and daily work schedules consistent with <br />task frequencies in Exhibit A; <br />b. A copy of certified payroll sent to the Department of Industrial Relations (DIR) <br />on the DIR required format/forms of employees assigned to the contract areas; <br />c. An updated organizational chart, or equal, listing the names, titles, schedules <br />and number of Full -Time Equivalent (FTE'e) assignments of all persons <br />working in the contract areas; <br />d. Invoices and packing slips of name, type and quantities of commodities <br />purchased; <br />e. Annual/monthly pesticide use report completed on the City's Excel form; <br />2. The information contained in the above referenced documents shall be updated with any new <br />information as changes occur. The Director's Representative shall be immediately notified of <br />any changes to the above information. <br />3. Failure to submit a report by the first of each month shall result in a fine of $100.00 per day <br />for each report submitted late. <br />Water Conservation & Programming of Controllers <br />1. The City shall be responsible for programming irrigation controllers and conserving water. The <br />Contractor shall be responsible for all repairs and performing the weekly visible checks and <br />the providing a monthly written pesticide use report on the City provided Excel spreadsheet <br />form. <br />Specifications Interpretation <br />1. The intent of these specifications is known by the City of Santa Ana and SAPRF. Any questions <br />relating to the interpretation of these specifications must be addressed, in writing, prior to <br />the start of work. The Contractor agrees that interpretations of this contract after the start <br />of work are at the sole discretion of the Director's Representative, and the Contractor shall <br />abide by all such interpretations <br />Protection of Existing Facilities <br />The Contractor shall exercise due care in protecting from damage all existing facilities, <br />structures, and utilities, both above surface and underground on the City's property. Any <br />damage to City, Santa Ana Park and Recreation Facilities (SAPRF), or private property <br />caused by the Contractor's neglect shall be corrected and paid for by the Contractor at no <br />cost to the City of Santa Ana or SAPRF. The City of Santa Ana and/or Director's <br />Representative shall make the determination of fault. The Director's Representative reserves <br />the right to issue a Stop Work Notice if the Contractor does not promptly repair any damage, <br />within twenty-four (24) hours of the damage incurred. <br />RFP 23-151 City of Santa Ana Page 29 of 99 <br />