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STATE OF CALIFORNIA <br />DEPARTMENT OF GENERAL SERVICES <br />PROCUREMENT DIVISION Contract (Mandatory) 1-23-23-22 A-D & F-G <br />Contract User Instructions, *Supplement 5* <br /> <br />Contract 1-23-23-22 A-D & F-G Page 16 *11/15/2023* <br />User Instructions <br /> INVOICING <br />Ordering agencies may require separate invoicing, as specified by each ordering <br />organization. Invoices will contain the following information: <br />• Contractor’s name, address and telephone number <br />• Leveraged Procurement Number (Contract Number) <br />• Agency Order Number (Purchase Order Number) <br />• Item and commodity code number <br />• Quantity purchased <br />• Contract price and extension <br />• State sales and/or use tax <br />• Prompt payment discounts/cash discounts, if applicable <br />• Totals for each order <br /> <br /> PAYMENT <br />A. Terms <br />Payment terms for Contracts 1-23-23-22A and 1-23-23-22B include a $500 per vehicle <br />discount for payment made within twenty (20) days. The cash discount time is defined <br />by the State as beginning only after the vehicle has been inspected, delivered, and <br />accepted by the receiving agency, or from the date a correct invoice is received in the <br />office specified on the Purchase Order, whichever is later. <br />Payment is deemed to be made, for the purpose of earning the discount, one (1) <br />working day after the date on the State warrant or check. <br />Payment will be made in accordance with the provisions of the California Prompt <br />Payment Act, Government Code Section 927, et seq. Unless expressly exempted by <br />statute, the Act requires State departments to pay properly submitted, undisputed <br />invoices not more than forty-five (45) days after the date of acceptance of goods, <br />performance of services, or receipt of an undisputed invoice, whichever is later. <br />B. CAL-Card Use <br />Use of the CAL-Card for payment of invoices is not allowed under these statewide <br />contracts. <br />C. Payee Data Record <br />Each State accounting office must have a copy of the Payee Data Record (Std. 204) in <br />order to process payments. State departments should forward a copy of the Std. 204 <br />to their accounting office(s). Without the Std. 204, payment may be unnecessarily <br />delayed. State departments may contact the Contractor for copies of the Payee Data <br />Record.