Laserfiche WebLink
Parks, Recreation, and Community Services <br />www.santa-ana.org/parks <br />Item # 19 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />January 16, 2024 <br />TOPIC: Event Equipment Rental Services <br />AGENDA TITLE <br />Second Amendment to Agreement with Al Party Rental for Event Equipment Rental <br />Services at City Events to Increase the Annual Amount by $45,000 per Year through <br />March 31, 2025, for a Total Increase of $90,000 and New Agreement Total of $540,000 <br />(General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment to an agreement with Al Party <br />Rental for event equipment rental services at City events to increase the annual amount <br />by $45,000 per year through March 31, 2025, for a total increase of $90,000 and new <br />agreement total of $540,000 (Agreement No. A-2024-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />On April 5, 2022, the City entered into an agreement to Al Party Rental for equipment <br />rental services at City Events. The award was made through a competitive Request for <br />Proposal (RFP) process, whereby Al was selected. <br />On October 4, 2022, an amendment was issued to increase the annual amount by <br />$64,000 per year through March 31, 2025 to accommodate the additional events that the <br />Parks, Recreation, and Community Services agency undertook. The size of City events <br />such as Fourth of July, Chicano Heritage Festival, Fiestas Patrias, Mid -Autumn Festival, <br />and Winter Village continues to grow. Additionally, the City is adding the Tet Festival, <br />which will require an additional estimated $10,000 per year in services provided under the <br />agreement with Al. Therefore, the City is requesting an agreement increase of $45,000 <br />per year to cover the increase of existing and new events. <br />