Item 07 - Draft Minutes for 8/1/2023, 8/15/2023, 8/29/2023, 9/19/2023, 10/3/2023, 10/9/2023, 10/17/2023 and 10/30/2023

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9. Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 for the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with an Estimated Project Delivery Cost of $1,750,000 (Project No. 21-6975) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of S131 funds from the Euclid Rehabilitation from First Street to Hazard Avenue Improvement Project for a total amount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project to complete the project funding requirement. 2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,400,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,750,000, which includes $1,400,000 for the construction contract; $210, 000 for contract administration, inspection, and testing; and a $140,000 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2021-43 was filed for the project. 10.Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for the Alley Improvements Program with an Estimated Project Delivery Cost of $4,252,820 (Project No. 23-6910) (M2 Local Fairshare) (General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of unspent Measure M2 Local Fairshare funds from various projects: $143,017 from Alley Improvement Program FY2018-19, $818,083 from Alley Improvement Program FY2021-22 for a total of $961,100 to the Alley Improvements Program Project to complete the project's funding requirement. 2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,037,800, subject to a change order (not -to -exceed 25 percent of the base bid) in accordance with the 2021 Greenbook: Standard Specifications for Public Works Construction for construction of the Alley Improvements Program Project, for the term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. CITY COUNCIL 7 8/29/2023