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FI I i Y
<br />COMMUNICATIONS & CONSULTING
<br />AN EMPLOYEE OWNED COMPANY
<br />3. Support Services —Infinity will represent the Client during all E-Rate Audits.
<br />CLIENTS' RESPONSIBILITIES
<br />The Client's responsibilities, for the successful completion of our Category One E•Rate Consulting Services, shall Include:
<br />1. Appointing a representative to act on their behalf, with respect to this agreement and the subsequent projects, who has the authority
<br />to render decisions and approve requests from Infinity, In a timely manner as not to cause unreasonable delay in the progress of
<br />Infinity's service.
<br />2. Provide Infinity with reasonable access to the site, if applicable, to allow Infinity the ability to perform the work detailed in this
<br />agreement.
<br />3. Provide Infinity all information, required for the successful completion of the agreed service, within 10 days, after the receipt of a
<br />request from Infinity, This Includes at a minimum, but not limited to; Copies of Monthly Service Provider Bills, Copies of Service
<br />Provider Contracts, Approved Free & Reduced Lunch numbers, Budget Information, Copy of Approved Technology Plan, Copy of
<br />CIPA Compliance, and "Authorized Contact" information,
<br />4. Provide a Letter of Authorization (LOA), authorizing Infinity, to act on the Client's behalf to file E-Rate forms and respond to the
<br />USAC's request for information.
<br />5, Sign and certify the E-Rate forms required for the Client's application for funding, In a timely manner, as not to cause a failure to
<br />comply with the E-Rate Program's time sensitive deadlines,
<br />6. Require the Service Provider, for the eligible services the Clients is entitled to receive California Teleconnect Fund (CTF) support, to
<br />Invoice USAC by the SPI Method (Form 474).
<br />7. Maintain and update an "Equipment Asset Register" (EAR), The EAR shall detail the make, model, serial number, and location of all
<br />equipment purchased with the support of the Universal Services Fund (E-Rate Program). The Client will provide Infinity a copy of
<br />the EAR for compliance with the "Inventory" section of E-Rate's "Document Retention Policy".
<br />8. Maintain and update a "Service Provider Reimbursement Reconciliation" (SPRR) spread sheet, The SPRR shall include, by FRN(s),
<br />the total amount of funds associated with each reimbursement, and/or the total amount of discounts (in the form of discounted bills,
<br />checks, or credits) received from the Service Provider. The Client will provide Infinity a copy of the SPRR for compliance with the
<br />"Invoicing" section of E-Rate's "Document Retention Polley",
<br />9. Retain documents, for each funding request, related to the "Pre -bidding Process", "Bidding Process", "Award of Contracts",
<br />Application Process', "Purchase and Delivery of Service", "Involcing", "Inventory", and "Forms and Rules Compliance" for a period of
<br />at least 10 years from the last date of service.
<br />* In the event, something unforeseen happens that is not covered under PROJECT ATTACHMENT #0492-FY2023 with this contract,
<br />an additional fee will be negotiated before any additional services are provided.
<br />*" Should the client cease services with Infinity and request document re -constriction for past years filings, there will be a charge
<br />for the time to re-create the document library. This charge will be assessed at the time of the request and will need to be paid
<br />prior to the release of the reconstructed documents.
<br />TERM OF CONTRACT:
<br />This Agreement Is for a term of three (3) years, with an expiration date of June $0, 2025.
<br />PAYMENT SCHEDULE
<br />Infinity's fee will be an annual flat rate fee of $4,000.00, for FY2023 - Year 1 of contract • for Category One services,
<br />Infinity's fee will be an annual flat rate fee of $3,200.00, for FY2024 - Year 2 of contract - for Category One services.
<br />Infinity's fee will be an annual flat rate fee of $3,200.00, for FY2025 - Year 3 of contract - for Category One services.
<br />Infinity's fee Is Invoiced on a quarterly schedule, unless otherwise directed by the Santa Ana Public Library.
<br />Existing services are for services currently being requested through the E-Rate program.
<br />Additional or new services may require and additional fee. This fee must be agreed to prior to billing.
<br />Project Attachment for E-Rate Services I page 2 of 3
<br />PO Box 999, Bakersfield, Ca, 93302 1 Phone: 661,MV840 I Fax; 661.716,1841 I www.infinitycomm.com
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