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T44F r+11
<br />COMMUNICATIONS & CONSULTING
<br />AN EMPLOYEE OWNED COMPANY
<br />PROJECT ATTACHMENT # 0492.23C MAIN
<br />SANTA ANA PUBLIC LIBRARY
<br />Client No: 0492
<br />SERVICES: DESIGN SERVICES
<br />INFINITY'S. RESPONSIBILITIES:
<br />Infinity shall perform the following tasks for our Design Services:
<br />Low Voltage Design Review Services:
<br />1. Perform a preliminary evaluation of the Client's provided programming requirements, project schedule, budget, and proposed
<br />scope of work.
<br />2, Coordinate with the Client's Staff and Design/Construction Professionals, Including (but not limited to); Facilities/Tech Department,
<br />Architect, Electrical Engineer, Construction Manager, etc.
<br />3. Review customer provide System specification(s)
<br />4. Review customer provide drawings of site plans, floor plans, wall elevations, system single lines and installation details, as required.
<br />Bid Management Services;
<br />1, Assisi Client to determine a Procurement process (Formal Bid, Informal Bid, State Master Contract, etc.) that adheres to the
<br />Local/State rules and regulations.
<br />2. Prepare "Bidding Documents" for distribution to prospective bidders. Documents include (but are not limited to); Bid Manual,
<br />General Conditions, Bid Forms, Specifications, Drawings, Addenda, etc.
<br />3. Assist the Client in the preparation of a'Notice of Advertisement" as required by State, Local, Federal, laws and policies enacted
<br />by the District Board of Education,
<br />4. Distribute, In electronic form only, "Bidding Documents" to prospective bidders thru Infinity's "Projects" website,
<br />5, Manage and track the project "Bidding Documents" and "Prospective Bidder's List" thru Infinity's "Projects" website,
<br />6. Perform One (1) Pro -Bid Job Welk/Bidder's Conference, per project.
<br />a. Prebid Job Walk or a Bidders Conference may be conducted virtually, if In -person participation is not possible.
<br />7. Prepare and distribute project clarificatlon(s) and addenda(s) to address questions from prospective bidders.
<br />8. Organize and conduct opening of bid response(s).
<br />a. All bid openings will be conducted at Infinity's offices, unless otherwise directed by the Client.
<br />9. Provide the Client with a non -bias evaluation of bid response(s) for the specified systems.
<br />10. Prepare and administration of awarding contracts for construction.
<br />11, Provide the Client with one (1) Electronic and one (1) Hardcopy copy of all pre -Form 471 "Bidding Documents", bid evaluations,
<br />and contracts, as required for Document Retention per the E-Rate program,
<br />E-Rate Application Management Services:
<br />1, Coordinate with the Client's staff and designkonstruction professionals to adhere to the Schools and Library's Division (SLD) E-
<br />Rate program rules and regulations for funding requests.
<br />2. Assist the Client to determine the funding request and filing strategy most appropriate to their needs,
<br />3. Prepare and submit One (1) Form 470 for certification and approval.
<br />4. Review and Comment on Client provided Item 21 Attachment Sheets and Executed Contracts,
<br />5. Prepare and submit the Form 471(s) for certification and approval.
<br />6. Monitor and Inform the Client of the Form 471 (a) Application Status.
<br />7. Coordinate with the Client and Service Provider to respond to Program Integrity Assurance (PIA) questions.
<br />8. Prepare and submit the Form 486 for certification and approval.
<br />9. Assist the Client to determine the USAC Invoicing method that Is most appropriate to their needs.
<br />10. Review and comment on contractor provided Service Certification(s),
<br />11, Prepare and submit the Service Substitution process for changes to the approved Item 21 equipment list(s).
<br />12, Prepare and submit the Service Delivery Extension and/or Invoice Deadline Extension request(s),
<br />13. Prepare and submit the Form 500 for certiflcation and approval.
<br />14. Prepare and submit One (1) Applicant Reimbursement Form 472 for certification and approval, per project.
<br />15, Provide the Client with one (1) Electronic and one (1) Hardcopy copies of all post -Form 471 project documents, final equipment
<br />lists, and certifications of payment, as required for Document Retention per the E-Rate program.
<br />Project Attachment 0492-23C Main I Page 1 of 4
<br />PO Box 999. Bakersfield, Ca. 93302 1 Phone: 661.716.1840 1 Fax: 661.716.1841 1 www.inflnilycomm.com
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